1.Catch raw payment webhook
Integrate Webhooks by Zapier, webhook receivers, and audit logging to catch the raw payment webhook payload.
Create booking records from completed payment webhooks fast
Automatically parse completed payment webhooks across Webhooks by Zapier and Formatter by Zapier. Create and update booking records and reconciliation payments, then send confirmations when payment webhook arrives or payment status updates or order reference lands—so you can reconcile payments without manual reporting.
How this automation creates reconciled booking records
When completed payment webhooks are inconsistent or untracked, bookings slip and customers wait for confirmation. This automation parses the webhook, reconciles a payment check, creates the booking, and sends email confirmations—so your team can deliver confirmations reliably.
Webhooks by Zapieror swap with your favorite app
2.Parse payment payload fields
Integrate Formatter by Zapier and payload parsing to parse payload fields to payment id, status, reference, customer details, and amount.
Formatter by Zapieror swap with your favorite app
3.Retrieve order line items
Integrate Square and order lookup tools to retrieve order line items and receipt details from the extracted order reference.
Squareor swap with your favorite app
4.Create or find payment check
Integrate Zapier Tables and reconciliation tables to match by payment id and write a payment check record with raw payload.
Zapier Tablesor swap with your favorite app
5.Create completed booking record
Integrate Knack and booking record creation to create a booking when status is COMPLETED and amount meets the threshold.
Knackor swap with your favorite app
6.Send customer and admin confirmations
Integrate Microsoft Outlook and email notifications to send the customer confirmation and internal admin notification emails.
Microsoft Outlookor swap with your favorite app
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Add new booking form entries to registrations list
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Explore all booking confirmation workflows automations
Speed up guest confirmations with automated booking alerts, message delivery, and calendar updates
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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Rishi Shah, CEO and Co-Founder
We don't just want to patch holes; we want to build scalable, future-proof systems. Zapier is helping us do that.
Allen Lai, Head of Customer Experience
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Jacob Sirrs, Marketing Operations Specialist
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