1.Catch booking form payload
Integrate Webhooks by Zapier and webhook handlers to capture booking payloads from the incoming booking form.
Create booking and sub-booking records with confirmation email
Automatically catch booking webhook payloads across Webhooks by Zapier, Airtable, and Microsoft Outlook. Create and update when customer details arrive or bookings are submitted or records are missingβso you can create booking records, link customers, and send HTML confirmations without manual booking follow-up.
How this automation confirms bookings faster your team can trust
When a booking webhook arrives with messy details, delays can create customer confusion and missed confirmations. This automation parses payloads, formats booking fields, creates Airtable records, and sends HTML confirmation emailsβso your team can confirm faster.
Webhooks by Zapieror swap with your favorite app
2.Parse payload and normalize variables
Integrate Code by Zapier and data parsing tools to parse webhook JSON and normalize booking variables.
Code by Zapieror swap with your favorite app
3.Format date time and clean text
Integrate Formatter by Zapier and text cleaning tools to format booking date time and clean notes.
Formatter by Zapieror swap with your favorite app
4.Find or create customer record
Integrate Airtable and contact database tools to search by email and create a new contact when no match is found.
Airtableor swap with your favorite app
5.Create booking record in Airtable
Integrate Airtable and record management tools to create the booking record and map all booking fields.
6.Send HTML confirmation email
Integrate Microsoft Outlook and email templates to send an HTML booking confirmation with the booking summary.
Microsoft Outlookor swap with your favorite app
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Speed up guest confirmations with automated booking alerts, message delivery, and calendar updates
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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