1.Catches reservation confirmations
Integrate Gmail and email inbox tools to catch reservation confirmation emails and forward message content to AI for parsing
Create booking and changeover events from reservation emails
Automatically monitor reservation confirmation emails across Gmail and Zapier Tables. Create and update when confirmation details are parsed, listing codes are matched, or events need to appear in Google Calendar—so you can create booking events, schedule changeovers, and fill calendars without manual coordination.
How this automation schedules bookings and changeovers
When reservation confirmation emails arrive late or get missed, calendars stay incomplete and staffing coordination slows down. This automation monitors Gmail inbox matches, parses booking details, finds the right property calendar, and creates booking and changeover events—so your team can see upcoming stays instantly.
Gmailor swap with your favorite app
2.Parses booking details
Integrate AI by Zapier and automation parsing to extract guest name, dates, counts, listing identifier, and confirmation code
AI by Zapieror swap with your favorite app
3.Finds the matching calendar
Integrate Zapier Tables and property records to look up the property calendar row and retrieve calendar address and color settings
Zapier Tablesor swap with your favorite app
4.Creates booking and changeover events
Integrate Google Calendar and scheduling tools to create booking events and separate changeover events at checkout with mapped times
Google Calendaror swap with your favorite app
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Explore all booking confirmation workflows automations
Speed up guest confirmations with automated booking alerts, message delivery, and calendar updates
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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Rishi Shah, CEO and Co-Founder
We don't just want to patch holes; we want to build scalable, future-proof systems. Zapier is helping us do that.
Allen Lai, Head of Customer Experience
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Jacob Sirrs, Marketing Operations Specialist
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