1.Monitors new calendar event
Integrate Microsoft Outlook and calendar event parsing tools to parse booking details when new calendar events arrive.
Create and update guest records plus deposit quote
Automatically parse booking details from new calendar events across Microsoft Outlook, Formatter by Zapier, Bexio, and Gmail. Send localized confirmations and create or update guest records and deposit quotes when booking invite received, booking details updated, or deposit text appears—so you can reduce manual follow-up, keep billing quotes accurate, and confirm stays fast without manual reporting.
How this automation creates guest records and deposit quotes
When new calendar events arrive, booking details can get lost and confirmations slow down. This automation parses event content and creates or updates guest records, then generates deposit quotes and sends localized confirmations—so your team can confirm stays without manual follow-up.
Microsoft Outlookor swap with your favorite app
2.Splits and parses event body
Integrate Formatter by Zapier and data extraction tools to map event body text into structured booking items.
Formatter by Zapieror swap with your favorite app
3.Finds or creates the guest
Integrate Bexio and contact lookup workflows to match by email or name and create a person on no match.
bexioor swap with your favorite app
4.Normalizes language and phone
Integrate Formatter by Zapier and lookup tables to convert language and country fragments and format phone indicatives.
5.Sends localized confirmation and tags event
Integrate Gmail and email templating to send localized HTML confirmations and update booking status in the calendar.
Gmailor swap with your favorite app
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Explore all booking confirmation workflows automations
Speed up guest confirmations with automated booking alerts, message delivery, and calendar updates
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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