1.Captures new on-hire submission
Integrate Jotform and form intake tools to capture each on-hire submission and key fields for updates.
Update plant inventory and create on-hire log entries
Automatically monitor Jotform for new on-hire submissions across Jotform and Airtable. Update inventory and create hire-history entries when hire form submissions arrive, hire dates are entered, or equipment identifiers are submittedβso you can keep availability current without manual paperwork.
How this automation keeps availability current
When on-hire submissions are handled manually, equipment availability gets stale and schedules slip. This automation captures Jotform submissions, updates Airtable asset records, and creates hire-history entriesβso your team can trust real-time availability.
Jotformor swap with your favorite app
2.Continues only for hired status
Integrate Zapier filters and routing rules to continue only when submissions indicate the equipment is being hired.
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3.Finds matching asset record
Integrate Airtable and asset databases to locate the correct equipment record by equipment identifier.
Airtableor swap with your favorite app
4.Updates the hired asset record
Integrate Airtable and inventory systems to update hire status, dates, location fields, attachments, and hours.
5.Creates hire-history entry
Integrate Airtable and reporting tables to create a new hire-history record and link the PDF document.
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Track inventory and asset movement with automated stock updates, equipment requests, and low-level alerts
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Step 1
Connect your tools
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Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
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Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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