1.Catch Hook on enrollment event
Integrate Webhooks by Zapier and webhook intake tools to catch incoming enrollment webhook events for validation and routing.
Update enrolled student records and notify admissions reviewers
Automatically process enrollment webhook events across Webhooks by Zapier, Gmail, Google Sheets, Code by Zapier, and Element451. Send reviewer notifications, resolve term and program IDs, and update matched CRM user recordsβso you can avoid manual reviewer follow-up and data mismatches.
How this automation protects accurate onboarding records
When enrollment webhook events arrive without validation, reviewer outreach and reporting can rely on mismatched term or program data. This automation processes webhook payloads, looks up internal IDs, and updates active enrollment records and notifies reviewersβso your team can respond faster with reliable data.
Webhooks by Zapieror swap with your favorite app
2.Continue only for term match
Integrate Filter by Zapier and webhook filters to pass through only qualifying academic term events for downstream steps.
Filter by Zapieror swap with your favorite app
3.Send reviewer notification email
Integrate Gmail and email templates to send reviewer context with parsed email and enrollment details.
Gmailor swap with your favorite app
4.Lookup term and program IDs
Integrate Google Sheets and reporting tables to resolve internal term and program IDs from lookup keys.
Google Sheetsor swap with your favorite app
5.Parse and dedupe email input
Integrate Code by Zapier and data parsing tools to parse and dedupe raw email and return primary email and email list.
Code by Zapieror swap with your favorite app
6.Update matched user enrollment record
Integrate Element451 and CRM record updates to update the existing matched user with Active enrollment and timestamps.
Element451or swap with your favorite app
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Explore all student enrollment management automations
Accelerate student enrollment with automated application routing, record updates, and enrollment confirmations
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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