1.Detects new application submission
Integrate Formstack and form capture tools to detect new submission and start applicant ID matching.
Update applicant record to student when application ID matches
Automatically monitor new submission events from Formstack and match applicant application IDs across Formstack, Formatter by Zapier, Airtable, and SendGrid. Create and update records when application id entered, application id edited, or form submission receivedβso you can update student status, enrich applicant context, and notify admissions without manual reconciliation.
How this automation updates student status fast
When a new application is submitted with an application ID, delays can leave enrollment status incorrect and admissions waiting. This automation trims the ID, finds and updates the applicant record, and emails admissions for no-match reviewβso your team can keep enrollment moving.
Formstackor swap with your favorite app
2.Trims and formats application ID
Integrate Formatter by Zapier and text processing tools to trim whitespace and to format the application ID for lookup.
Formatter by Zapieror swap with your favorite app
3.Finds record by application ID
Integrate Airtable and database lookup tools to search the base table by Application ID and return a record id.
Airtableor swap with your favorite app
4.Updates student primary status
Integrate Airtable and record update tools to update the primary status field to Student and map submission fields.
5.Emails admissions on no match
Integrate SendGrid and email notification tools to send a failed ID match email and request manual reconciliation.
SendGridor swap with your favorite app
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Explore all student enrollment management automations
Accelerate student enrollment with automated application routing, record updates, and enrollment confirmations
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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