1.Monitor deal stage property change
Integrate HubSpot and CRM reporting tools to trigger on deal stage change and pull core deal fields for the student record.
Send enrolled student records to central student system
Automatically monitor deal stage property changes across HubSpot and Webhooks by Zapier. Create and update student records when enrollments are confirmed, contact associations are linked, and identifiers are includedβso you can start admissions processing, reduce rekeying, and avoid missed enrollments without manual data entry.
How this automation posts enrollments into your SIS
When deal stage property changes indicate a deal has moved into the enrolled stage, manual handoffs can delay admissions processing. This automation pulls deal details, retrieves the associated contact reference, and posts a mapped JSON payload to your student systemβso your team can begin enrollment processing fast.
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2.Find associated contact
Integrate HubSpot and contact association tools to retrieve the contact association and return the contact reference for the payload.
3.Post enrollment payload to SIS
Integrate Webhooks by Zapier and API field mapping to post to the SIS endpoint with mapped deal and contact identifier fields.
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Explore all student enrollment management automations
Accelerate student enrollment with automated application routing, record updates, and enrollment confirmations
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Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
See how teams are automating with Zapier (and loving it!)
Without Zapier, we would have needed well over 100 employees today just to do what we're doing. We would have been out of business by now.
David Laderberg, VP of Sales
Without having automation, we would have to at least be double our size. Doubling is a bit of a euphemism β I think we would have died or fallen back into oblivion.
Marcelo Lebre, Co-Founder
Zapier helps us close far above 50% more deals than we would without it. It is a key element of our overall strategy and, therefore, of our sales pitch.
Raphael Bochner, Founder and CIO
Zapier gives us unlimited flexibility and creativity. With Zapier, you're like an artist with a blank canvas. I don't know what we'd do without it.
Rishi Shah, CEO and Co-Founder
We don't just want to patch holes; we want to build scalable, future-proof systems. Zapier is helping us do that.
Allen Lai, Head of Customer Experience
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Jacob Sirrs, Marketing Operations Specialist
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