1.Monitor new form submissions
Integrate Gravity Forms and form capture tools to extract submission fields and map them to student and guardian data.
Create trial student records from online form signups
Automatically capture trial-class form submissions across Gravity Forms and Airtable. Create and update when new submissions arrive, requested trial month changes, or submission IDs appearβso you can create roster records, prevent duplicates, and store payment summaries without manual roster updates.
How this automation creates trial roster records
When new form submissions arrive, scattered intake can cause missed confirmations and delayed follow-up. This automation extracts submission fields and checks duplicates in Airtable, then creates trial student records with payment summariesβso your team can confirm signups without manual reconciliation.
Gravity Formsor swap with your favorite app
2.Find matching roster record
Integrate Airtable and roster database tools to search by guardian email or submission reference to detect duplicates.
Airtableor swap with your favorite app
3.Create trial student record
Integrate Airtable and data mapping tools to create a new roster entry and store trial preferences and payment summary.
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Explore all student enrollment management automations
Accelerate student enrollment with automated application routing, record updates, and enrollment confirmations
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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