1.Detect new form submission
Integrate Ninja Forms and form automation tools to capture new exam intake submissions.
Create student and booking rows from form submissions
Automatically monitor new form submissions across Ninja Forms, Formatter by Zapier, Code by Zapier, Webhooks by Zapier, and Microsoft Excel. Create and update when submission received, exam intake submitted, or booking request submittedβso you can create student records, generate exam bookings, and log workbook rows without manual data entry.
How this automation creates exam-ready student records
When new exam intake submissions arrive, manual entry can delay enrollments and cause booking errors. This automation normalizes form data, creates students and bookings, and appends a complete row to your workbookβso your team can enroll learners faster.
Ninja Formsor swap with your favorite app
2.Normalizes submission values
Integrate Formatter by Zapier and data mapping tools to standardize salutation, exam type, and lesson counts.
Formatter by Zapieror swap with your favorite app
3.Transforms dates and exam flags
Integrate Code by Zapier and parsing tools to reformat exam date and birthdate and compute oral and written flags.
Code by Zapieror swap with your favorite app
4.Searches or creates student
Integrate Webhooks by Zapier and student record systems to find a student by email and birthdate or create one.
Webhooks by Zapieror swap with your favorite app
5.Creates address and booking
Integrate Webhooks by Zapier and booking systems to create an address linked to the student and then create the exam booking.
6.Adds row to workbook
Integrate Microsoft Excel and spreadsheet tools to append a mapped row with student, address, and booking details.
Microsoft Excelor swap with your favorite app
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Explore all student enrollment management automations
Accelerate student enrollment with automated application routing, record updates, and enrollment confirmations
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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