1.Detect new form submission
Integrate Ninja Forms and data capture tools to detect submissions to create enrollment intake.
Create enrollment requests and add event attendees automatically
Automatically monitor new form submissions across Ninja Forms and Airtable. Create and update when submission emails match, campus type is distance or remote, or validated phone is readyβso you can format contacts, create enrollment records, and register event attendees without manual entry.
How this automation registers distance-campus attendees
When open-day submissions arrive, manual follow-up can delay enrollment and event coordination. This automation formats phone numbers, creates enrollment records, and adds qualifying attendees to Google Calendarβso your team can act immediately.
Ninja Formsor swap with your favorite app
2.Formats phone number
Integrate Formatter by Zapier and phone validation tools to map region inputs to format validated phone.
Formatter by Zapieror swap with your favorite app
3.Finds matching CRM record
Integrate Airtable and CRM lookup tools to search by email and map contact fields into the found record.
Airtableor swap with your favorite app
4.Creates enrollment record
Integrate Airtable and record management tools to create an enrollment record with program, session, and timestamp fields.
5.Filters qualifying distance campus
Integrate Filter by Zapier and campus rules tools to continue only for distance and remote campus submissions.
Filter by Zapieror swap with your favorite app
6.Adds event attendee
Integrate Google Calendar and event scheduling tools to add an attendee and include the enrollment reference in notes.
Google Calendaror swap with your favorite app
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Explore all student enrollment management automations
Accelerate student enrollment with automated application routing, record updates, and enrollment confirmations
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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