1.Detect new form submission
Integrate Ninja Forms and form processing to capture new application submissions and start applicant record creation.
Create applicant record and store application files with PDF
Automatically create applicant records and store application PDFs across Google Sheets and Google Drive when Ninja Forms receives a new form submission. Create and update student status records, generate filled PDF documents from templates, and email acknowledgments with attachmentsβso you can reduce manual data entry and follow-up.
How this automation creates applicant records with PDFs
When new student applications arrive but records and PDFs stay untracked, admissions teams face delays and avoidable follow-up work. This automation finds or creates spreadsheet rows, generates a templated PDF in Drive, and sends an acknowledgment email with the attached PDFβso your team can move faster with complete applications.
Ninja Formsor swap with your favorite app
2.Find or create applicant row
Integrate Google Sheets and admissions worksheets to match by email and map fields to the applicant record row.
Google Sheetsor swap with your favorite app
3.Add status triage row
Integrate Google Sheets and spreadsheet workflows to add a status row for admissions tracking and triage.
4.Find or create applicant folder
Integrate Google Drive and folder organization tools to search and create the applicant folder and return the folder id.
Google Driveor swap with your favorite app
5.Create template PDF document
Integrate Google Docs and document templating to fill placeholders, export a PDF, and remove empty fields during export.
Google Docsor swap with your favorite app
6.Send acknowledgment email with PDF
Integrate Gmail and email delivery tools to send an acknowledgment message and attach the generated PDF from Drive.
Gmailor swap with your favorite app
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Explore all student enrollment management automations
Accelerate student enrollment with automated application routing, record updates, and enrollment confirmations
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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