1.Monitors new entry submissions
Integrate Cognito Forms and submission payload mapping to capture new student registration entries and trigger the workflow.
Add registration to records and send confirmation emails
Automatically monitor new entry form submissions across Cognito Forms, Formatter by Zapier, Google Drive, Gmail, and Zapier Tables and Google Sheets. Create and update enrollment records and send confirmation emails when registration entries come inβso you can confirm families, keep reporting current, and log submissions without manual paperwork.
How this automation speeds up student confirmations
When new entries are submitted in Cognito Forms, delays can cause families to wait and program records to get out of sync. This automation parses and formats submissions, finds a logo for emails, sends Gmail confirmations, and logs records in Zapier Tables and Google Sheetsβso your team can confirm and report instantly.
Cognito Formsor swap with your favorite app
2.Parses names and formats dates
Integrate Formatter by Zapier and data normalization tools to split the full name and format the submission date for records.
Formatter by Zapieror swap with your favorite app
3.Finds program logo file
Integrate Google Drive and file lookup tools to search the drive for a program logo and set an email image placeholder.
Google Driveor swap with your favorite app
4.Sends confirmation email to family
Integrate Gmail and email templates to send a confirmation to the primary submission email with the logo header and program details.
Gmailor swap with your favorite app
5.Creates records and appends rows
Integrate Zapier Tables and Google Sheets to create student records, append reporting rows, and track enrollments consistently.
Google Sheetsor swap with your favorite app
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Explore all student enrollment management automations
Accelerate student enrollment with automated application routing, record updates, and enrollment confirmations
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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