1.Catches incoming web submission
Integrate Webhooks by Zapier and form parsing tools to receive the incoming submission and to parse applicant and program fields.
Add new prospect records and send welcome email
Automatically parse incoming form and web submissions across Webhooks by Zapier, Zapier Tables, and Google Sheets. Send welcome emails when form submitted, web inquiry received, or prospect application receivedβso you can create prospect records, log enrollment worksheet rows, and deliver program-specific onboarding without manual data entry.
How this automation accelerates your enrollment onboarding
When incoming form and web submission arrives, delays can leave prospects waiting for onboarding. This automation captures submissions and creates records and sends program welcome emailsβso your team can move applicants forward without manual entry.
Webhooks by Zapieror swap with your favorite app
2.Finds or creates prospect record
Integrate Zapier Tables and database lookup tools to match by email and configured program and to create missing prospect records.
Zapier Tablesor swap with your favorite app
3.Continues only for qualifying origin
Integrate Filter by Zapier and routing logic to continue only when submission origin matches your configured source.
Filter by Zapieror swap with your favorite app
4.Creates enrollment worksheet row
Integrate Google Sheets and spreadsheet mapping tools to create a row in your enrollment worksheet with PDF or agreement fields.
Google Sheetsor swap with your favorite app
5.Sends program welcome email
Integrate Microsoft Outlook and email attachment tools to send program-specific welcome emails and attach the provided PDF link.
Microsoft Outlookor swap with your favorite app
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Explore all student enrollment management automations
Accelerate student enrollment with automated application routing, record updates, and enrollment confirmations
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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