1.Monitor status column changes
Integrate monday.com and project boards to detect when the status column changes and map fields to outreach inputs.
Send hydrant flow test request email and schedule follow-up
Automatically monitor status column changes across monday.com and follow-up tools. Get instant request handling when status switches to requested, project enters launch state, or status changes to requestβso you can send municipal email, schedule calendar follow-up, and calculate required GPM without manual follow-up.
How this automation schedules hydrant flow follow-ups
When the status column changes in monday.com, delays can stall required hydrant flow test requests. This automation calculates required GPM and finds the responsible contact, then sends request emails and creates calendar follow-up eventsβso your team can respond faster.
monday.comor swap with your favorite app
2.Calculates required GPM
Integrate Formatter by Zapier and lookup logic to map the size numeric to a GPM value with fallback handling.
Formatter by Zapieror swap with your favorite app
3.Finds contact record
Integrate Zapier Tables and contact lookup tools to search assigned teams and return email and reply-to details.
Zapier Tablesor swap with your favorite app
4.Sends municipal request email
Integrate Gmail and templated messaging to send an HTML request email, label it, and include calculated flow details.
Gmailor swap with your favorite app
5.Creates follow-up calendar event
Integrate Google Calendar and scheduling systems to create a detailed event two business days after the trigger.
Google Calendaror swap with your favorite app
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Prevent project delays with automated status updates, inspection scheduling, and approval alerts
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