1.Catches approval callback
Integrate Webhooks by Zapier and request payloads to capture the approval callback and map identifiers to decisions to trigger the workflow.
Update approval log and notify requesters and managers
Automatically catch approval callbacks across Webhooks by Zapier and route decisions across Paths by Zapier and Microsoft Excel. Send updates when approvals are approved or rejected or request IDs match—so you can update the approval log, notify requesters, and keep managers in sync without manual tracking.
How this automation keeps approvals auditable
When approval callbacks arrive without a logged outcome, delays can block teams from acting on requests. This automation routes decisions, updates the approval log in your worksheet, and notifies requesters and managers—so your team can respond with clear status.
Webhooks by Zapieror swap with your favorite app
2.Routes based on decision
Integrate Paths by Zapier and decision rules to branch on the approval decision and route to the approved or rejected path to direct next actions.
Paths by Zapieror swap with your favorite app
3.Finds the request row
Integrate Microsoft Excel and worksheet lookups to locate the matching request row by submission identifier to fetch the correct record.
Microsoft Excelor swap with your favorite app
4.Updates status and notes
Integrate Microsoft Excel and data mapping to update status, timestamp, and reviewer notes in the matched row to record decisions.
5.Sends requester and manager email
Integrate Microsoft Outlook and email templates to send an email to the requester and CC managers with request title and status to notify stakeholders.
Microsoft Outlookor swap with your favorite app
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Speed up approval decisions with automated request routing, approval reminders, and status updates
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Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
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Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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