1.Detects new jobs in last hour
Integrate ServiceTitan and analytics tools to pull new job records and surface job reference to review quickly.
Create recall approval requests from recent service jobs
Automatically detect new job created within last hour across ServiceTitan. Create and update when jobs meet callback filters and recall probability crosses the configured thresholdβso you can create detection records, generate approval requests, and assign approvers without manual review.
How this automation protects your recall approval workflow
When new jobs are created within last hour, missing callback signals can slow approvals and increase rework. This automation filters qualifying jobs, creates callback detection records, and generates approval requests and assignmentsβso your team approves the right jobs fast.
ServiceTitanor swap with your favorite app
2.Filters qualifying callback candidates
Integrate Zapier and rules engines to continue only for jobs matching job types, location context, and prior completed job presence.
Filter by Zapieror swap with your favorite app
3.Creates callback detection record
Integrate ServiceTitan and data mapping tools to store last job date, current job date, and job summary for recall context.
4.Checks recall probability threshold
Integrate Zapier and threshold settings to continue only when recall probability on the detection record exceeds the configured limit.
5.Creates recall approval request
Integrate ServiceTitan and approval workflows to create an approval request with recall probability, brief reasoning, and assigned approvers.
Automate your work, your way
Build custom automations across your tools in minutes. Describe what you need, connect your apps, and create workflows without the manual effort.
Trusted by 3.4 million companies
Related automations
- Apps: Asana, Filter by ZapierSwap with your favorite apps.
Add approval tag when task reaches approved stage
Your design tasks lacking approval tags stall production and confuse coordinators. Tagged approvals make cleared work discoverable so teams can start next steps same day.
- Apps: Jira Software Cloud, Filter by ZapierSwap with your favorite apps.
Add approval watcher and comment for IA license requests
Your IA license requests lack assigned approvers and context, leaving reviewers unsure and delaying access. Assigned approvers and a short approval comment speed triage and provisioning the same day.
- Apps: Asana, Formatter by Zapier, AirtableSwap with your favorite apps.
Add invoice approvers and collaborators to new tasks
Your invoice tasks often lack approver context, causing billing to stall and approvals to be delayed. It adds the correct approvers and collaborators so finance can process invoices same day.
- Apps: Trello, Filter by ZapierSwap with your favorite apps.
Add kickoff and high-touch checklists to approval cards
Your approval cards miss preflight steps, causing rework and delayed sign-offs. Add kickoff and optional high-touch checklists so reviewers finish required checks before production.
- Apps: Webhooks by Zapier, monday.com, Filter by ZapierSwap with your favorite apps.
Apply external approval status to request items on board
Your external approval callbacks leave request items stuck in pending status, blocking production and campaign fulfillment. Approvals are applied to the request board instantly so teams can act same day.
- Apps: Zapier Tables, Filter by Zapier, Sub-Zap by ZapierSwap with your favorite apps.
Approve client request, disable button, and trigger workflow
Your approval requests in Tables often stay manual, delaying client work. This records approvals, disables the control, and starts follow-up for faster fulfillment same day.
- Apps: Zapier TablesSwap with your favorite apps.
Approve one-on-one meeting requests and lock the entry
Your one-on-one requests go unconfirmed, leaving managers unsure of meeting status or next steps. Approved entries are recorded and locked so coordinators can schedule same day.
- Apps: Zapier Tables, Formatter by Zapier, Code by Zapier, Filter by ZapierSwap with your favorite apps.
Approve or disapprove incoming cancellations and update records
Your cancellation records lacking booking checks cause wrong capacity counts and late campaign reports. Validated statuses reach your ops team for accurate reallocation before the next campaign.
- Apps: Webhooks by Zapier, Code by Zapier, Google SheetsSwap with your favorite apps.
Approve or reject drive requests based on duplicates
Your shared-drive requests can duplicate existing drives, stalling provisioning for platform engineers. Auto-approvals or rejections keep provisioning moving, same day.
- Apps: AroFlo, ChatGPT (OpenAI), Filter by Zapier, Email by ZapierSwap with your favorite apps.
Approve or reject technician timesheet notes for billing
Your technicians' timesheet notes often omit step-level detail, making billable work unclear and delaying billing. Receive approval or concise rework guidance so invoices are ready same day.
- Apps: Webhooks by Zapier, Looping by ZapierSwap with your favorite apps.
Approve pending quote tasks and update quote status
Your quote approval tasks sit in the process queue unactioned, leaving sales and facilities waiting for billing and scheduling. It records approvals and advances quotes so teams can act same day.
- Apps: Sub-Zap by Zapier, Zapier TablesSwap with your favorite apps.
Approve request and create order, invoice, device records
Your request records lack downstream fulfillment steps, causing manual handoffs and shipping delays. Approvals generate orders, device records, and invoices so fulfillment and billing proceed same day.
- View all
Explore all approval chain management automations
Speed up approval decisions with automated request routing, approval reminders, and status updates
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
See how teams are automating with Zapier (and loving it!)
Without Zapier, we would have needed well over 100 employees today just to do what we're doing. We would have been out of business by now.
David Laderberg, VP of Sales
Without having automation, we would have to at least be double our size. Doubling is a bit of a euphemism β I think we would have died or fallen back into oblivion.
Marcelo Lebre, Co-Founder
Zapier helps us close far above 50% more deals than we would without it. It is a key element of our overall strategy and, therefore, of our sales pitch.
Raphael Bochner, Founder and CIO
Zapier gives us unlimited flexibility and creativity. With Zapier, you're like an artist with a blank canvas. I don't know what we'd do without it.
Rishi Shah, CEO and Co-Founder
We don't just want to patch holes; we want to build scalable, future-proof systems. Zapier is helping us do that.
Allen Lai, Head of Customer Experience
We've been able to scale our operations while staying lean. Zapier lets us do more without needing more people.
Jacob Sirrs, Marketing Operations Specialist
Ready to automate your workflow securely?
Streamline processes, uncover new opportunities, and respond faster to change. Empower your team to get more done, without the manual work.