Zoho Projects logoZoho Projects - Features, Pricing, Alternatives, and More

Zoho Projects is an online project management app that helps you plan your work and keep track of your progress. It also lets the people in the project communicate easily, discuss ideas, and stay updated. This lets you deliver quality results on time.

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Zoho Projects Features

  • Manage projects with tasks, sub-tasks, milestones, dependencies, and more
  • View tasks in a list, Gantt chart, Dependency chart, or Kanban board
  • Track time across all projects and create invoices
  • Team chat with separate rooms for each project
  • Pages to share ideas internally in an intranet, along with shared calendar, conversations, and wiki to keep everything together
  • iOS and Android apps available

Zoho Projects Pricing

  • Free for 1 project and 10 MB storage
  • $25/month Express plan for up to 20 projects and 5GB storage
  • $50/month Premium plan for up to 50 projects and 15GB storage, with pages and chat for all projects
  • $80/month Enterprise pan for unlimited projects, 30GB storage, and resource utilization chart s across all projects

Last updated March 4, 2016. Please visit the official site for the most up-to-date information.

Zoho Projects Review

Projects come in all shapes and sizes. That new feature you're adding to your project likely has milestones and dependencies, tasks that must be done before something else can be completed. Your blog calendar, on the other hand, is more likely to be flexible, with multiple articles in different stages of the publishing process at any time. And if you take on client work—or bring on a freelancer for a one-time job—you'll need a way to track time and turn that into invoices.

It'd be easy to end up needing a number of different project management systems to keep track of it all. Or, you could use Zoho Projects, a tool that can handle everything your team's working on in one place.

Zoho Projects starts with a dashboard that shows a quick overview of everything going on in your team. You can see recent discussions and tasks, add a new task, milestone, document or message, or jump into views of your own tasks, milestones, bugs, appointments and more from every project. For your day to day work, you might not even need to open individual projects. Instead, you can jump into recent conversations or clear off your assigned tasks across every project from the dashboard, or use search to jump directly to what you need.

Or, you can jump into a project for a deeper view into what's going on. Each project has a similar dashboard, with progress indicators to show how close the project is to being done, and tabs to jump into tasks, milestones, bugs and more for that project. Tasks can be as simple or complex as you want—they could be just a to-do, or can be listed as a dependent on another task, have a start and due date, priority, and more. You can tie them to forum pages, associate them with documents and bugs, and mark the percent complete as you work on them.

Then, you can view the tasks however you want. Zoho includes a classic to-do list style list of tasks, along with a Kanban board view that can turn your list names, priorities, or completion percentage into kanban-like lists for an easy way to move tasks between list or mark how much has been done. Inside a project, you can also view tasks based on their dependencies, to see what's holding up work, or visualize tasks in a Gantt chart to see which tasks need done, when. There's even a reports view, to see how many tasks are left in each priority, list, or for each owner. It's easy to see what's left, no matter how you want to visualize it.

You'll need more than just task lists to get your work done, so Zoho Projects includes tools to keep everything in one place. There's Pages to create internal webpages or dashboards with info about the project, Wikis for internal documentation, Forums to keep discussions out of your email inbox, and Chat to talk about the project with your team in real-time. And for those client or freelance projects, there's time-tracking and invoices to turn the time spent on work into money.

If you're having trouble deciding which type of project management your team needs, or need a tool that can manage all the different types of projects going on across your entire company, Zoho Projects is a flexible app that will work for everyone. Whether you need details and deadlines, or just want a high-level overview, it's always easy in Zoho Projects to see what's left to do the way you want.

Learn more about Agile, Waterfall, Kanban, and other project management workflows in our Project Management 101 guide.


Reviewed by Matthew Guay, Zapier. Last updated March 4, 2016.

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