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Zapier makes it easy to integrate Google Forms with Microsoft Outlook - no code necessary. See how you can get setup in minutes.
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Google Forms
Google Forms
1. Choose trigger event
Microsoft Outlook
Microsoft Outlook
2. Choose action
1. Select the event
Setup
Test
Google Forms
Choose a trigger event
Choose a trigger
A trigger is the event that starts your Zap—like a "New Form Response" from Google Forms.
Add your action
An action happens after the trigger—such as "Add Attendees to Calendar Event" in Microsoft Outlook.
You’re connected!
Zapier seamlessly connects Google Forms and Microsoft Outlook, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
Create a new record or update an existing record in your app.
Distribution list
Required
User email
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Calendar
Subject
Required
Start Date & Time
Required
End Date & Time
Required
Location Name
Sensitivity
Attendees
Is this an All Day Event?
Description
Show me as Free or Busy
Is this an Online Meeting?
Enable Reminder
Categories
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
To Email(s)
Required
CC Email(s)
BCC Email(s)
Reply-To Email
Subject
Required
Body Format
Required
Body
Required
Attachment
Action for Files Larger Than 150MB
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Folder Name
Required
Parent Folder
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Email ID
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Email ID
Required
Flag Action
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Email ID
Required
Mark as
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Categories to Remove
Required
Email ID
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Send From (Shared Mailbox)
Draft Email ID
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Email ID
Required
Importance
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Contact Folder
Contact
Required
First Name
Last Name
EmailAddresses
BusinessPhones
HomePhones
MobilePhone
JobTitle
CompanyName
Department
Business Website URL
PersonalNotes
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Calendar
SearchTerm
Required
Start Date & Time
End Date & Time
Action
This is an event a Zap performs.
Search
Find existing data in your app
Search_info
Search Value
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Group email address or ID
Required
Search Term
Start Date & Time
End Date & Time
Action
This is an event a Zap performs.
Search
Find existing data in your app
Calendar
Start Date & Time
Required
End Date & Time
Required
Select Fields
Action
This is an event a Zap performs.
Search
Find existing data in your app
For AI agents & developers
Use Google Forms and Microsoft Outlook with AI agents and code
Beyond Zap workflows. Call Google Forms and Microsoft Outlook actions directly from your AI client or your codebase, using the same 9,000+ app integrations Zapier already runs.
No code
Connect via Zapier MCP
Expose Google Forms and Microsoft Outlook actions as tools in any MCP client. Authenticate once, then call them in natural language.
Example actions on this page
API Request (Beta)
Add Attendees to Calendar Event
Works with
Claude · ChatGPT · Cursor · any MCP-compatible client
There is no Python package yet. SDK is TypeScript-only (@zapier/zapier-sdk). The MCP server URL is personal to your account; get it at zapier.com/mcp.
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Customers who say using Zapier has made them better at their job
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Customers have created over 25 million Zaps on the platform
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The average user takes less than 6 minutes to set up a Zap
Practical ways you can use Google Forms and Microsoft Outlook
Send email notifications for new form responses
When a new response is submitted in Google Forms, Zapier can automatically send an email notification to the business owner via Microsoft Outlook. This ensures timely follow-up and helps prevent overlooked responses, enhancing response rates.
When a new lead submits their information via Google Forms, Zapier can create a new contact in Microsoft Outlook. This automation centralizes lead information for better organization, saving manual entry time and reducing errors.
When a project update is submitted through Google Forms, Zapier can create an event in Microsoft Outlook based on the update details. This ensures that no critical project milestone or discussion is missed, improving task visibility and team coordination.
Learn how to automate Google Forms on the Zapier blog
Learn how to automate Microsoft Outlook on the Zapier blog
Make work flow with AI
Level up your Google Forms to Microsoft Outlook integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
Frequently Asked Questions about Google Forms + Microsoft Outlook integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Google Forms and Microsoft Outlook
How can I integrate Google Forms with Microsoft Outlook?
You can integrate Google Forms with Microsoft Outlook using an automation tool like ours. Create a workflow or 'Zap' where the trigger is a new response in Google Forms and set the action to send an email through Microsoft Outlook.
Is it possible to receive notifications in Microsoft Outlook when someone fills out my Google Form?
Yes, you can set up a trigger for new responses in Google Forms and configure the action to send an email notification to your Microsoft Outlook inbox each time someone submits a form.
Can I automatically save Google Forms responses in my Outlook calendar?
Absolutely. By setting up a trigger for new Google Forms responses, you can create an action that adds events directly to your Outlook calendar, keeping you organized and up-to-date.
How do I map fields correctly from Google Forms to an email in Outlook?
When setting up the integration, you'll be able to drag and drop fields from your Google Form into predefined slots in your Outlook email template. This ensures that each piece of information is accurately transferred.
Can I use this integration to send personalized emails through Microsoft Outlook when receiving form submissions?
Yes, you can create customized templates within our system. When a submission triggers the workflow, it pulls data from specific form fields and inserts it into your personalized email template before sending it via Outlook.
What happens if there's an error during the integration process between Google Forms and Microsoft Outlook?
If an error occurs, our system provides detailed logging and alerts. You'll receive notifications about what went wrong so you can address issues promptly without disrupting workflow efficiency.
Are there limits on how many form responses can be processed by this integration with Microsoft Outlook daily?
There might be limits based on either Google's or Microsoft's API usage policies. However, within our platform, you won't encounter restrictions as long as these external service limits aren't exceeded.
About Google Forms
Google Forms is an easy way to collect data from the web with a simple UI and powerful editor. Works hand-in-hand with Google Sheets!
