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Zapier makes it easy to integrate Klaviyo with Microsoft Outlook - no code necessary. See how you can get setup in minutes.
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Klaviyo
Klaviyo
1. Choose trigger event
Microsoft Outlook
Microsoft Outlook
2. Choose action
1. Select the event
Setup
Test
Klaviyo
Choose a trigger event
Choose a trigger
A trigger is the event that starts your Zap—like a "New Event" from Klaviyo.
Add your action
An action happens after the trigger—such as "Add Attendees to Calendar Event" in Microsoft Outlook.
You’re connected!
Zapier seamlessly connects Klaviyo and Microsoft Outlook, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
Create a new record or update an existing record in your app.
Distribution list
Required
User email
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Calendar
Subject
Required
Start Date & Time
Required
End Date & Time
Required
Location Name
Sensitivity
Attendees
Is this an All Day Event?
Description
Show me as Free or Busy
Is this an Online Meeting?
Enable Reminder
Categories
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
To Email(s)
Required
CC Email(s)
BCC Email(s)
Reply-To Email
Subject
Required
Body Format
Required
Body
Required
Attachment
Action for Files Larger Than 150MB
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Folder Name
Required
Parent Folder
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Email ID
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Email ID
Required
Flag Action
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Email ID
Required
Mark as
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Categories to Remove
Required
Email ID
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Send From (Shared Mailbox)
Draft Email ID
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Email ID
Required
Importance
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Contact Folder
Contact
Required
First Name
Last Name
EmailAddresses
BusinessPhones
HomePhones
MobilePhone
JobTitle
CompanyName
Department
Business Website URL
PersonalNotes
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Calendar
SearchTerm
Required
Start Date & Time
End Date & Time
Action
This is an event a Zap performs.
Search
Find existing data in your app
Search_info
Search Value
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Group email address or ID
Required
Search Term
Start Date & Time
End Date & Time
Action
This is an event a Zap performs.
Search
Find existing data in your app
Calendar
Start Date & Time
Required
End Date & Time
Required
Select Fields
Action
This is an event a Zap performs.
Search
Find existing data in your app
For AI agents & developers
Use Klaviyo and Microsoft Outlook with AI agents and code
Beyond Zap workflows. Call Klaviyo and Microsoft Outlook actions directly from your AI client or your codebase, using the same 9,000+ app integrations Zapier already runs.
No code
Connect via Zapier MCP
Expose Klaviyo and Microsoft Outlook actions as tools in any MCP client. Authenticate once, then call them in natural language.
Example actions on this page
Add Profile to List
Add Attendees to Calendar Event
Works with
Claude · ChatGPT · Cursor · any MCP-compatible client
There is no Python package yet. SDK is TypeScript-only (@zapier/zapier-sdk). The MCP server URL is personal to your account; get it at zapier.com/mcp.
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Practical ways you can use Klaviyo and Microsoft Outlook
Get notified of new Klaviyo profiles via Outlook.
When a new profile is created in Klaviyo, Zapier sends an email via Microsoft Outlook to the business owner. This helps business owners track new customer sign-ups without checking the platform frequently. With instant visibility, they can stay updated and react quickly if needed.
When a new profile is added to a segment or list in Klaviyo, Zapier creates a corresponding event in the marketing calendar on Microsoft Outlook. This streamlines campaign planning by ensuring the marketing team follows up with new leads promptly, reducing the chances of missed opportunities.
When a calendar event is cancelled in Microsoft Outlook, Zapier triggers the creation of an event update or notification in Klaviyo for a specific team segment. This ensures team members are kept informed to avoid wasted time or confusion.
Learn how to automate Microsoft Outlook on the Zapier blog
Make work flow with AI
Level up your Klaviyo to Microsoft Outlook integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
Frequently Asked Questions about Klaviyo + Microsoft Outlook integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Klaviyo and Microsoft Outlook
How can I integrate Klaviyo with Microsoft Outlook?
You can integrate Klaviyo with Microsoft Outlook using our integration platform where you will set up triggers and actions to sync data between the two apps. This requires selecting specific actions in Klaviyo, such as adding a subscriber, and then matching it with corresponding actions in Outlook, like creating a new contact.
What triggers are available in the Klaviyo and Microsoft Outlook integration?
Within our integration system, triggers include events like a new subscriber being added in Klaviyo or receiving a new email in Outlook. These events initiate automated workflows that perform certain actions across both platforms.
What types of actions can be executed when integrating Klaviyo with Microsoft Outlook?
When integrating with Microsoft Outlook, you can set up actions such as sending an email response when a specific email is received or updating contact records based on changes in your Klaviyo list.
Is it possible to automate contact updates between Klaviyo and Outlook?
Yes, automation setups allow for real-time syncing of contact information. When new contacts are added or updated in either Klaviyo or Outlook, they can automatically update the corresponding information in the other system.
Can I send automated emails through Outlook based on events happening in Klaviyo?
Absolutely! By setting up the appropriate trigger-action pairings, you can craft workflows that send pre-defined emails from your Outlook account whenever certain criteria are met within your Klaviyo campaigns.
Do I need coding skills to set up the integration between Klaviyo and Microsoft Outlook?
No coding skills are required. Our platform provides an easy-to-use interface that guides you through the process of connecting both applications and setting up workflows using simple trigger-action configurations.
How often does data sync occur between the two platforms once integrated?
Once integrated, data syncing occurs in real-time or near real-time dependent on how you've configured your triggers and actions, ensuring that you always have the most current data available at all ends.
About Klaviyo
Klaviyo is an email marketing platform. Powered by data, built for ecommerce and web businesses.
