Hilo ATOS + Twilio

Hilo ATOS + Twilio integrations

Text the student via Twilio when a lesson is cancelled

Send a Twilio SMS to the impacted student the moment a lesson is cancelled in ATOS so they hear about the change before they leave the house. Configure inside Zapier to filter on cancellation events.

When this happens...
Lesson CancelledTriggers when a scheduled lesson is cancelled at your flight school. Any cancellation/no-show fee appears as a line item in the billing block.
TriggerPolling
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Send SMSSend a SMS to a number or numbers.
ActionWrite

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More things you can do with Hilo ATOS and Twilio

Discover other triggers and actions you can use with Hilo ATOS and Twilio

Invoice Paid
Triggers when an invoice is marked as paid.
Trigger
Polling
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Lesson Checked In
Triggers when a lesson is checked in (status becomes in progress).
Trigger
Polling
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Lesson Scheduled
Triggers when a new lesson is scheduled at your flight school.
Trigger
Polling
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New Invoice
Triggers when a new invoice is created, regardless of payment status.
Trigger
Polling
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New Safety Report
Triggers when a new safety report is filed.
Trigger
Polling
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- Lesson
- Actual Start
- Hobbs Out
- Tach Out
Action
Write
- Student
- Location
- Amount (cents)
  Required
- Description
- Due Date
- Status
- Lesson ID (attribution)
Action
Write

- Student
- Risk Level
  Required
- Risk Score
  Required
- Description
- Occurred At
- Assessment Type
- Recommendations
Action
Write
- Invoice
- Paid At
- Note
Action
Write
- Lesson
- QuickBooks Invoice ID
- Invoice Number
- Invoice Status
- Payment Status
- Amount (cents)
- Balance (cents)
- QB Updated At
Action
Write
- Safety Report
- Status
- Resolution Notes
- Severity
Action
Write
- Search Query
  Required
Action
Search
- Search Query
  Required
Action
Search
- Search Query
  Required
Action
Search
- Search Query
  Required
Action
Search
- Search Query
  Required
Action
Search
- Instructions_copy
Trigger
Instant
Try It
- To Number
  Required
- Apply US Prefix
Trigger
Polling
Try It
- To Number
  Required
Trigger
Polling
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- Help Text
- From Number
  Required
- Alphanumeric Sender ID
- To_number
  Required
- Message
  Required
- Media_url
Action
Write
- Stop on error
  Required
- HTTP Method
  Required
- URL
  Required
- Query string parameters
- Additional request headers
- Body
Action
Write

Lesson Cancelled
Triggers when a scheduled lesson is cancelled at your flight school. Any cancellation/no-show fee appears as a line item in the billing block.
Trigger
Polling
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Lesson Completed
Triggers when a lesson is completed — the moment to push the event and its billing block into QuickBooks.
Trigger
Polling
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Lesson Updated
Triggers whenever a lesson changes (reschedule, reassignment, status change, notes). Fires once per distinct update. Map the Lesson ID field (not the composite dedupe ID) into later steps.
Trigger
Polling
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New Student
Triggers when a new student is added to your flight school.
Trigger
Polling
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Student Updated
Triggers when a student record is updated (status change, stage milestone, profile edit).
Trigger
Polling
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- Lesson
- Completed At
- Hobbs In
- Tach In
- Notes
Action
Write
- Title
  Required
- Location
- Start Time
  Required
- End Time
  Required
- Student
- Instructor
- Aircraft
- Lesson Type
- Notes
Action
Write
- First Name
  Required
- Last Name
  Required
- Email
  Required
- Phone
- Status
- Program
Action
Write
- ATOS Entity Type
  Required
- ATOS Entity
- External System
  Required
- External ID
- External Reference (deprecated — use External ID)
- Metadata (JSON)
Action
Write
- Lesson
- Status
- Start Time
- End Time
- Location
- Instructor
- Aircraft
- Notes
Action
Write
- Student
- First Name
- Last Name
- Email
- Phone
- Program
- Status
- Billing Address
- Billing City
- Billing State
- Billing ZIP
Action
Write
- External System
- ATOS Entity Type
- ATOS Entity
- External ID
- External Reference (deprecated — use External ID)
Action
Search
- Search Query
  Required
Action
Search
- Lesson ID
Action
Search
- Search Query
  Required
Action
Search
New Phone Number
Triggers when you add a new phone number.
Trigger
Polling
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New Recording
Triggers when a new recording is available on your account.
Trigger
Polling
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New Transcription
Triggers when a new transcription is available on your account.
Trigger
Polling
Try It
- From Number
  Required
- To_number
  Required
- Message
  Required
- Voice
- Language
- Send Digits
Action
Write
- From Number
  Required
- Alphanumeric Sender ID
- To_number
  Required
- Message
  Required
- Media_url
- Send Large Messages?
Action
Write

About Hilo ATOS

Hilo ATOS is a training and operating system for flight schools, unifying scheduling, billing, student records, and safety reporting in one platform.

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About Twilio

An easy tool for developers to send and receive SMS and voice calls.

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