Gmail + Worksuite

Send emails via Gmail when partner availability changes in Worksuite

Stay informed about your partner's availability changes in Worksuite with this convenient automation. Set up this workflow, and whenever there's an update in your partner's availability on Worksuite, an email will be sent to your preferred Gmail account, ensuring you're always in the loop and able to adapt to any scheduling adjustments. Save time and keep communication smooth between you and your partners.

When this happens...
Partner Availability Changed
Triggers when partner availability changes.
TriggerInstant
automatically do this!
Send Email
Triggers when a new e-mail appears in the specified mailbox.
ActionWrite

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Supported triggers and actions

What does this mean?

- New Availability
Trigger
Instant
Try It
- New Status
Trigger
Instant
Try It
New Payment
Triggers when a new payment is created in Shortlist.
Trigger
Instant
Try It
New Task
Triggers when a new task is created within any project.
Trigger
Instant
Try It
Task Update
Triggers when any task is updated.
Trigger
Instant
Try It

- Job opening IDRequired
Action
Write
- Partner IDRequired
Action
Write

Update Payment
Updates existing payment.
Action
Write
- Project nameRequired
- Project description
- Project external ID
- Project currency
- Project budget
- Project start date
- Project end date
Action
Write
- Payment IDRequired
- Payment StatusRequired
Action
Write
- Partner ID
- Partner external ID
Action
Search
- Project IDRequired
- Search Params Hint
- Task ID
- Task external ID
- Partner ID
Action
Search
- Job opening ID
- Job opening external ID
Action
Search or write
- Payment ID
- Payment external ID
Action
Search or write
- Project ID
- Project external ID
- Project nameRequired
- Project description
- Project currency
- Project budget
- Project start date
- Project end date
Action
Search or write
New Label
Triggers when you add a new label.
Trigger
Scheduled
Try It
- Label/Mailbox
Trigger
Scheduled
Try It
New Starred Email
Triggers when you receive a new email and star it within two days.
Trigger
Scheduled
Try It
- Label(s) to Add
- Message to be LabeledRequired
Action
Write
- Trigger Instructions
- ThreadRequired
- To
- Cc
- Bcc
- From
- From Name
- Body Type
- BodyRequired
- Signature
- Label/Mailbox
- Attachments
Action
Write
- To
- Cc
- Bcc
- From
- From Name
- Reply To
- SubjectRequired
- Body Type
- BodyRequired
- Signature
- Label/Mailbox
- Attachments
Action
Write
- Trigger Instructions
- ThreadRequired
- To
- Cc
- Bcc
- From
- From Name
- Reply To
- Body Type
- BodyRequired
- Label/Mailbox
- Attachments
Action
Write
- Search StringRequired
- To
- Cc
- Bcc
- From
- From Name
- Reply To
- SubjectRequired
- Body Type
- BodyRequired
- Signature
- Label/Mailbox
- Attachments
Action
Search or write

New Partner
Triggers when a new partner is created.
Trigger
Instant
Try It
Partner Update
Triggers when any partner is updated.
Trigger
Instant
Try It
- Status
Trigger
Instant
Try It
- Status
Trigger
Instant
Try It
Create Job Opening
Creates new job opening in Shortlist.
Action
Write
Create Partner
Creates new partner in Shortlist.
Action
Write
Create Payment
Creates new payment in Shortlist.
Action
Write
- Project IDRequired
- Task nameRequired
- Task description
- Task status
- Task external ID
- Managers' e-mails
- Partner's e-mail
- Partner's ID
- Partner's external ID
- Skills
- Start date
- End date
- Type of fee
- Budget total
- Rate per unit
- Number of units worked
Action
Write
Update Task
Updates existing task.
Action
Write
- Job opening ID
- Job opening external ID
Action
Search
- Payment ID
- Payment external ID
Action
Search
- Project ID
- Project external ID
Action
Search
- Partner ID
- Partner external ID
Action
Search or write
- Project IDRequired
- Search Params Hint
- Task ID
- Task external ID
- Partner's ID
- Task nameRequired
- Task description
- Task status
- Managers' e-mails
- Partner's e-mail
- Partner's external ID
- Skills
- Start date
- End date
- Type of fee
- Budget total
- Rate per unit
- Number of units worked
Action
Search or write
- Label/Mailbox
- Search String
Trigger
Scheduled
Try It
- Label/MailboxRequired
Trigger
Scheduled
Try It
- Search StringRequired
Trigger
Scheduled
Try It
- Label/Mailbox
Trigger
Scheduled
Try It
- SubjectRequired
- To
- Cc
- Bcc
- From
- From Name
- Body Type
- BodyRequired
- Signature
- Label/Mailbox
- Attachments
Action
Write
- NameRequired
Action
Write
- Message to Remove Label(s) FromRequired
- Label(s) to RemoveRequired
Action
Write
- Search StringRequired
Action
Search

About Gmail

One of the most popular email services, Gmail keeps track of all your emails with threaded conversations, tags, and Google-powered search to find any message you need.

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About Worksuite

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Gmail + Worksuite

Send emails via Gmail when partner availability changes in Worksuite

Partner Availability Changed

New Availability

Partner Status Changed

New Status

New Payment

New Task

Task Update

Update Job Opening

Update Partner

Partner IDRequired

Update Payment

Create Project

Project nameRequired

Project description

Project external ID

Project currency

Project budget

Project start date

Project end date

Change Payment Status

Payment IDRequired

Payment StatusRequired

Find Partner

Partner ID

Partner external ID

Find Task

Project IDRequired

Search Params Hint

Task ID

Task external ID

Partner ID

Find or Create Job Opening

Job opening ID

Job opening external ID

Find or Create Payment

Payment ID

Payment external ID

Find or Create Project

Project ID

Project external ID

Project nameRequired

Project description

Project currency

Project budget

Project start date

Project end date

New Label

New Email

Label/Mailbox

New Starred Email

Add Label to Email

Label(s) to Add

Message to be LabeledRequired

Create Draft Reply

Trigger Instructions

ThreadRequired

To

Cc

Bcc

From

From Name

Body Type

BodyRequired

Signature

Label/Mailbox

Attachments

Send Email

To

Cc

Bcc

From

From Name

Reply To

SubjectRequired

Body Type