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How Zapier works

Zapier makes it easy to integrate Email by Zapier with Notion - no code necessary. See how you can get setup in minutes.

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Email by Zapier
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Email by Zapier
1. Choose trigger event
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Notion
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Notion
2. Choose action
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1. Select the event
Setup
Test
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Email by Zapier
Choose a trigger event

Choose a trigger

A trigger is the event that starts your Zap—like a "New Inbound Email" from Email by Zapier.

Add your action

An action happens after the trigger—such as "Archive Database Item" in Notion.

You’re connected!

Zapier seamlessly connects Email by Zapier and Notion, automating your workflow.

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Customers who say using Zapier has made them better at their job

25m

Customers have created over 25 million Zaps on the platform

6 mins

The average user takes less than 6 minutes to set up a Zap

Make work flow with AI

Level up your Email by Zapier to Notion integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
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Frequently Asked Questions about Email by Zapier + Notion integrations

New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Email by Zapier and Notion

How do I set up a Zap to send emails from Notion?

To set up a Zap for sending emails based on Notion activity, you first need to select Notion as the trigger app and choose a specific event, such as 'New Database Item'. Once done, connect your Notion account. Then, select Email by Zapier as the action app and choose 'Send Outbound Email' as the action. You'll need to customize the email content, including recipient details and message text.

Can I automatically update Notion items through an email trigger?

Yes, you can create a Zap where receiving an email acts as a trigger. Choose Email by Zapier as your trigger app with 'New Inbound Email' as the event. For actions, use your Notion account and select events like 'Update Database Item' to modify existing entries based on email content.

What types of email triggers can be used with Notion?

You can use several email triggers such as receiving a new inbound email or catching hook emails. These triggers can initiate actions within your connected Notion database or page.

Do I need coding skills to integrate Email by Zapier with Notion?

No coding skills are required to integrate Email by Zapier with Notion. Our platform offers a user-friendly interface where you can create Zaps with step-by-step guidance without needing to write any code.

Is it possible to filter which incoming emails affect my Notion databases?

Yes, you can add filters in your Zap setup that specify conditions under which an incoming email performs actions in Notion. For instance, only emails from certain addresses or containing specific keywords will prompt database updates.

What happens if an error occurs during the integration process?

If there's an error during the integration process, our platform will log this issue in the task history section of your dashboard. You can review these logs to identify what went wrong and make necessary adjustments or reach out for support if needed.

Can I schedule emails using this integration so they appear at different times in my Notion setup?

While direct scheduling isn't built-in, you can use tools like Delay by Zapier alongside Email by Zapier and Notion integrations. This allows you to delay actions following an inbound email until a specified time before making changes in Notion.

Practical ways you can use Email by Zapier and Notion

Streamlining client onboarding

Create a workflow that automates the process of onboarding new clients, including document collection, welcome emails, and meetings scheduling.

Business Owner
Automating software updates deployment

Design a workflow for automatically reviewing and deploying software updates across company devices, ensuring minimal disruption and compliance with standards.

IT
Tracking project milestones efficiently

Develop a workflow that keeps track of project milestones and alert team members about upcoming deadlines or overdue tasks with regular updates.

Project Management

Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

  • Email by Zapier triggers, actions, and search
    New Inbound Email

    Triggers when an email is forwarded to your own custom

    Trigger
    Instant
    Try It
    • Zap_id
    • Free_test_limitation
    • To
      Required
    • Subject
      Required
    • Body (HTML or Plain)
      Required
    • Attachment
    • From_name
    • Reply_to
    • Cc
    • Bcc
    • Force Linebreaks?
    • Enable read receipts?
    Action
    Write
    • Page
    Trigger
    Instant
    Try It
    • Setup Directions
    Trigger
    Instant
    Try It
    • Database
      Required
    • Filter by Creation Time
    Trigger
    Polling
    Try It
    • Database
      Required
    Trigger
    Polling
    Try It
    • Database
      Required
    • Item
      Required
    Action
    Write

Learn how to automate Email by Zapier on the Zapier blog

Learn how to automate Notion on the Zapier blog

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About Email by Zapier
Send and receive email via a custom Zapier email address at "zapiermail.com". This is great for triggering off of emails and sending custom emails. (Max of 10 email sends per hour.) Have direct access to your own email servers? Check out our IMAP and SMTP services!
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About Notion
A new tool that blends your everyday work apps into one. It's the all-in-one workspace for you and your team.
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