Marks a lesson in progress (check-in) and records the actual start time. Optionally stamps the departure hobbs/tach readings.

Creates a new invoice for a student.

Marks a student invoice as paid. Replaying on an already-paid invoice is idempotent; void/refunded/failed invoices are rejected.

Mirrors a QuickBooks invoice (id, number, status, payment, amount, balance) back onto the originating ATOS calendar event so the event stays in sync with your accounting. Idempotent and stale-safe. Requires the lessons:qb-sync action to be enabled for your school.

Updates the resolution workflow of an existing safety report. Only the fields you provide are changed.

Finds an aircraft by tail number, call sign, make, or model.

Finds an instructor by name or email.

Finds a lesson by title or notes. Returns the full event including its billing block (invoices, line items, totals, payment state) when your connection has invoice access.

Finds a location (campus) by name or code.

Finds a student by name or email.

Triggers when an email that you've enabled read receipts on via our

Marks a lesson completed and records the completion time + arrival hobbs/tach readings. Replaying on an already-completed lesson is rejected (terminal status).

Schedules a new lesson at your flight school.

Saves the mapping between an ATOS entity (flight school, student, invoice, instructor, or lesson) and its id in another system (e.g. a QuickBooks customer, vendor, or invoice id) so later steps can find it. For a cancellation-fee (or other) QBO invoice with no ATOS invoice record, anchor it to the LESSON: entity type

Updates an existing lesson (status, times, instructor, aircraft, location, notes). Completed/cancelled/no-show lessons are rejected.

Updates an existing student in your flight school. Only the fields you provide are changed.

Looks up a stored external-id mapping for an ATOS entity (flight school, student, invoice, instructor, or lesson/schedule_event) — forward (by system + entity type + ATOS id) or reverse (by external id) — so a Zap can branch on whether the mapping already exists.

Finds an invoice by description or ID.

Looks up one lesson by its ATOS Lesson ID and returns the full event — aircraft, instructor, hobbs/tach, and the billing block (when your connection has invoice access). Use this to hydrate the originating lesson from an invoice: map New Invoice → Lesson ID into this search. Find Lesson (by title/notes) is the text-search alternative.

Finds an unresolved safety report by description, student name or email, or report ID prefix.

Triggers when an email is forwarded to your own custom

Send up to 5 emails per day on Free or Trial Zapier plans, or up to 10 emails per hour on paid Zapier plans from a custom