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Zapier makes it easy to integrate Calendly with Klaviyo - no code necessary. See how you can get setup in minutes.
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Calendly
Calendly
1. Choose trigger event
Klaviyo
Klaviyo
2. Choose action
1. Select the event
Setup
Test
Calendly
Choose a trigger event
Choose a trigger
A trigger is the event that starts your Zap—like a "Contact Created" from Calendly.
Add your action
An action happens after the trigger—such as "Add Profile to List" in Klaviyo.
You’re connected!
Zapier seamlessly connects Calendly and Klaviyo, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
Create a new record or update an existing record in your app.
List Name
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Metric
Required
Email Address
Required
Event_id
Value
Time
Custom Event Properties
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Tag
Required
List
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Campaign ID
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
List
Email
First_name
Last_name
Phone_number
Title
Organization
City
Region
Country
Zip
Image URL
Unique_id
Custom_properties
SMS Subscription Type
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Email
Phone_number
SMS Subscription Type (only when SMS number is provided)
Attributes_note
Profiles_note
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Name
Required
Channel
Required
Status
Action
This is an event a Zap performs.
Search
Find existing data in your app
Name
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Name
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
For AI agents & developers
Use Calendly and Klaviyo with AI agents and code
Beyond Zap workflows. Call Calendly and Klaviyo actions directly from your AI client or your codebase, using the same 9,000+ app integrations Zapier already runs.
No code
Connect via Zapier MCP
Expose Calendly and Klaviyo actions as tools in any MCP client. Authenticate once, then call them in natural language.
Example actions on this page
Cancel an Event
Add Profile to List
Works with
Claude · ChatGPT · Cursor · any MCP-compatible client
There is no Python package yet. SDK is TypeScript-only (@zapier/zapier-sdk). The MCP server URL is personal to your account; get it at zapier.com/mcp.
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Practical ways you can use Calendly and Klaviyo
Add new Calendly invitees to Klaviyo
When an invitee schedules a new event in Calendly, Zapier will add their details as a profile in Klaviyo. This saves business owners time, ensuring every potential client or partner is automatically captured in their email list, making follow-ups simpler and improving engagement rates.
Track no-shows for better campaign management. When a Calendly invitee is marked as a no-show, Zapier will add them to a designated segment in Klaviyo. This enables marketing teams to retarget these individuals or exclude them from future outreach, enhancing campaign accuracy and performance.
Keep your project team informed. When a new campaign is created in Klaviyo, Zapier can notify your project team in a communication tool like Slack, improving awareness and ensuring marketing tasks stay aligned with the project timelines.
Level up your Calendly to Klaviyo integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
Frequently Asked Questions about Calendly + Klaviyo integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Calendly and Klaviyo
What is the first step in integrating Calendly with Klaviyo?
To start integrating Calendly with Klaviyo, you'll need access to both accounts. Once logged in, you'll set up a trigger in Calendly, such as an event being scheduled, to initiate actions within Klaviyo. These actions could include updating contact lists or sending automated emails.
Can I use existing Calendly events to trigger emails in Klaviyo?
Yes, you can use existing Calendly events to trigger emails in Klaviyo. By setting specific triggers for scheduled or completed events in Calendly, you can automate email sequences crafted within Klaviyo.
How do I ensure my contact data is synchronized between Calendly and Klaviyo?
Synchronization occurs by setting up actions that update or create new profiles whenever an event happens in Calendly. For instance, when a new meeting is scheduled via Calendly, the integration can add or update the attendee’s information directly in your Klaviyo contacts.
What types of actions can be automated through this integration?
Common automated actions include sending confirmation emails when meetings are scheduled on Calendly and adding new attendees to specific mailing lists within Klaviyo. Additionally, post-event follow-ups can be triggered once the meeting ends.
Are there any limitations on the types of events that can trigger actions in Klaviyo?
While most event types from Calendly, including one-on-ones and group sessions, can serve as triggers for actions within Klaviyo, certain complex workflows might require additional customization beyond typical settings.
Can we track user interactions from Calendy events inside Klaviyo?
Yes, user interactions during calendaring processes like event registration or cancellation can be tracked and updated as metrics within your existing contact profiles in Klaviyo. This helps create targeted marketing strategies based on engagement levels.
Is it possible to personalize email content based on specific details collected from a Calendly booking?
Absolutely! During the integration setup, you can map data fields collected during a booking—like date and time preferences—into personalized elements for your automated email campaigns crafted through our system.
About Calendly
Calendly is an elegant and simple scheduling tool for businesses that eliminates email back and forth. It helps save time so that businesses can provide great service and increase sales.
