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Zapier makes it easy to integrate Acuity Scheduling with Xero - no code necessary. See how you can get setup in minutes.
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Acuity Scheduling
Acuity Scheduling
1. Choose trigger event
Xero
Xero
2. Choose action
1. Select the event
Setup
Test
Acuity Scheduling
Choose a trigger event
Choose a trigger
A trigger is the event that starts your Zap—like a "Appointment Start" from Acuity Scheduling.
Add your action
An action happens after the trigger—such as "Add Items to Existing Sales Invoice" in Xero.
You’re connected!
Zapier seamlessly connects Acuity Scheduling and Xero, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
Create a new record or update an existing record in your app.
Organization
Required
Credit Note ID
Required
Invoice ID
Required
Amount
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
From Account
Required
To Account
Required
Amount
Required
Date
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Code
Required
Name
Required
Type
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Type
Required
Contact
Required
Date
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Invoice ID
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Mark Item as a Sales Item?
Mark Item as a Purchase Item?
Item Name
Item Code
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Contact_name
Required
Email_address
Contact_account_number
Primary Person - First Name
Primary Person - Last Name
Phone - Country Code
Phone - Area Code
Phone Number
Fax - Country Code
Fax - Area Code
Fax - Number
Mobile - Country Code
Mobile - Area Code
Mobile - Number
Direct Dial - Country Code
Direct Dial - Area Code
Direct Dial - Number
Contact Address Type
Address - Attention
Address - Line 1
Address - Line 2
Address - City/Town
Address - State/Region
Address - Postal/Zip Code
Address - Country
Contact_tax_number
Bank Account Number
Contact Number
Status
Date
Due_date
Currency
Url
Attachment
Branding_theme
Number
Reference
Sent_to_contact
Line_items_type
Item Code
Description
Quantity
Required
Unit Price
Discount %
Discount Amount
Account
Tax Rate
Tracking
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Contact
Required
Project Name
Required
Deadline for the project
Project Estimate
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Contact
Required
Repeated Invoice Schedule
Invoice Creation: Frequency Type
Required
Invoice Creation: Frequency (Period)
Required
Due Date Type: Payment Terms
Required
Set Due Dates (Days)
Required
Start Date:
Required
End Date
Status
Required
Currency
Branding_theme
Reference
Mark as approved for sending?
Email a copy to Sender?
Include PDF
Line Amount Types
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Purchase Order
Required
Contact
Update Method for Line Items
Date
Delivery_date
Line Amount Types
Purchase Order Number
Reference
Branding Theme
Currency
Status
Sent to Contact
Delivery Address
Attention To
Telephone
Delivery Instructions
Expected_arrival_date
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Info
Organization
Required
Invoice_id
Required
Contact
Status
Date
Due_date
Expected_payment_date
Reference
Branding_theme
Url
Currency
Sent_to_contact
Attachments
Invoice_number
Line_amount_types
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Stop on error
Required
HTTP Method
Required
URL
Required
Query string parameters
Additional request headers
Body
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Search_by
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Organization
Required
Invoice ID
Required
Include PDF File
Include Online Invoice URL
Action
This is an event a Zap performs.
Search
Find existing data in your app
Organization
Required
Contact ID
Quote Number
Status
Action
This is an event a Zap performs.
Search
Find existing data in your app
Organization
Required
Search_by
Required
Include Online Invoice URL
Action
This is an event a Zap performs.
Search
Find existing data in your app
Organization
Required
Search_by
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Organization
Required
Search_by
Required
Mark Item as a Sales Item?
Mark Item as a Purchase Item?
Item Name
Item Code
Required
Action
This is an event a Zap performs.
Search or write
Find existing data in your app, or create a new record if no data is found
For AI agents & developers
Use Acuity Scheduling and Xero with AI agents and code
Beyond Zap workflows. Call Acuity Scheduling and Xero actions directly from your AI client or your codebase, using the same 9,000+ app integrations Zapier already runs.
No code
Connect via Zapier MCP
Expose Acuity Scheduling and Xero actions as tools in any MCP client. Authenticate once, then call them in natural language.
Example actions on this page
Add Coupon Code
Add Items to Existing Sales Invoice
Works with
Claude · ChatGPT · Cursor · any MCP-compatible client
There is no Python package yet. SDK is TypeScript-only (@zapier/zapier-sdk). The MCP server URL is personal to your account; get it at zapier.com/mcp.
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Customers have created over 25 million Zaps on the platform
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The average user takes less than 6 minutes to set up a Zap
Practical ways you can use Acuity Scheduling and Xero
Sync appointment payments with Xero
When a new appointment is booked and paid for in Acuity Scheduling, Zapier creates a corresponding sales invoice in Xero. This ensures accurate financial tracking, eliminates manual input, and keeps records up to date for improved efficiency.
When an appointment is canceled in Acuity Scheduling, Zapier logs relevant details into Xero as an entry. This helps engineering teams working on internal tools or analytics ensure data consistency and monitor relevant metrics effectively.
Zapier automatically generates an invoice in Xero each time a new appointment is confirmed in Acuity Scheduling. This smooths the billing process, reduces administrative overhead, and ensures sales data is quickly documented in your accounting system.
Learn how to automate Acuity Scheduling on the Zapier blog
Learn how to automate Xero on the Zapier blog
Make work flow with AI
Level up your Acuity Scheduling to Xero integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
Frequently Asked Questions about Acuity Scheduling + Xero integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Acuity Scheduling and Xero
How do I connect Acuity Scheduling to Xero?
First, ensure you have active accounts with both Acuity Scheduling and Xero. Use our integration platform to select Acuity as your trigger app and Xero as your action app. Follow the prompts to authenticate both accounts, allowing them to communicate with each other.
What actions can be triggered in Xero from Acuity Scheduling?
Our platform supports actions like creating new invoices, adding contacts, or updating existing records in Xero whenever an appointment is scheduled or modified in Acuity Scheduling.
Can I automatically create an invoice in Xero when a new appointment is scheduled in Acuity?
Yes, using our integration, you can set up a trigger for scheduling a new appointment in Acuity that automatically generates an invoice in Xero with the client's details and service information.
What types of data can be synced between Acuity Scheduling and Xero?
You can synchronize client data such as names, email addresses, phone numbers, and appointment details from Acuity Scheduling into corresponding fields within Xero.
Is it possible to update client details across both platforms simultaneously?
Yes, when a client’s information is updated in Acuity Scheduling or added through our integration triggers, it can automatically update the corresponding contact details in Xero.
How are errors handled during the synchronization between Acuity and Xero?
If an error occurs during the synchronization process - like a mismatch of data fields - our system will notify you immediately with troubleshooting steps to rectify potential issues quickly.
Does integrating these apps require any technical expertise?
No extensive technical expertise is required. The integration process involves selecting triggers and actions via our intuitive interface. We provide step-by-step guides that simplify setting up connections between your apps.
About Acuity Scheduling
Easy online appointment scheduling software. Save time by having clients book appointments, complete custom intake forms, and pay in advance 24/7 anywhere in the world.
Xero is an accounting app that lets you track businesses expenses and accounting with intuitive mobile apps and web interfaces for point-of-sale, ecommerce, time-tracking, and more.
