1.Detects order paid for renewals
Integrate WooCommerce, eCommerce checkout data, and subscription signals to detect order paid events for renewal processing.
Create invoice and log renewals for student orders
Automatically monitor WooCommerce order paid events across WooCommerce and Airtable. Create and update when subscription payment posts, renewal order paid, or renewal product line item paid—so you can create renewal records, approve sales invoices, and attach invoice PDFs without manual invoicing.
How this automation approves your renewal invoices
When a WooCommerce order paid event includes a qualifying subscription renewal, manual invoicing delays can affect billing and program follow-through. This automation filters renewal orders, creates renewal records, generates approved sales invoices, and attaches invoice PDFs—so your team can issue invoices same day.
WooCommerceor swap with your favorite app
2.Continues only for qualifying renewals
Integrate Filter by Zapier and order item rules to continue only when renewal products or subscription flags match.
Filter by Zapieror swap with your favorite app
3.Creates a renewal operations record
Integrate Airtable and data mapping tools to create a renewal record and store billing, contact, and order details.
Airtableor swap with your favorite app
4.Creates and approves sales invoice
Integrate Xero and invoicing workflows to create a sales invoice and send it to the contact for the paid order.
Xeroor swap with your favorite app
5.Finds invoice PDF for attachment
Integrate Xero and document retrieval to locate the generated invoice and pull the invoice PDF for attachment.
6.Updates record with invoice PDF
Integrate Airtable and attachment management to update the renewal record and attach the invoice PDF to the invoice field.
Automate your work, your way
Build custom automations across your tools in minutes. Describe what you need, connect your apps, and create workflows without the manual effort.
Trusted by 3.4 million companies
Related automations
- Apps: Stripe, Filter by Zapier, Formatter by Zapier, SalesforceSwap with your favorite apps.
Activate paid contracts from subscription updates in CRM
Subscription payments sometimes post without reactivating CRM contracts, leaving account managers unaware. This marks contracts active and updates subscription status so teams see reactivations same day.
- Apps: Pendo, Formatter by Zapier, HubSpotSwap with your favorite apps.
Add 30‑day renewal users to renewals nurture list
Your product analytics flags for 30‑day renewals don't reach the CRM, leaving lists incomplete. Add and enroll those users so campaign managers can launch targeted outreach ahead of renewal windows.
- Apps: Kajabi, Filter by Zapier, Formatter by Zapier, KitSwap with your favorite apps.
Add annual purchaser to renewal email and reminder sequence
Your annual purchase records lack embedded renewal dates, leaving campaign managers without schedule context for outreach and risking missed renewals. Receive scheduled renewal outreach before expiry.
- Apps: Pipedrive, Filter by Zapier, Looping by ZapierSwap with your favorite apps.
Add a renewal SKU to qualifying security service deals
Open security service deals may miss the MRR renewal SKU, leaving billing and renewal value unclear for reps. This ensures deal records show the renewal SKU before outreach in the renewal window.
- Apps: Recharge, Filter by Zapier, KlaviyoSwap with your favorite apps.
Add canceled subscribers to winback list for recovery
Unflagged subscription cancellations after failed charges leave your campaign lists missing high-value contacts. Add them to a recovery list so campaign managers can run same-day re-engagement.
- Apps: Schedule by Zapier, Zapier Tables, Code by Zapier, Filter by Zapier, Webhooks by ZapierSwap with your favorite apps.
Add contract renewal lead for expiring client engagements
Your client contract records lack renewal flags, so account managers miss upcoming renewals. It creates renewal leads for outreach and coordination before contract end.
- Apps: Schedule by Zapier, Salesforce, Looping by Zapier, CommissionlySwap with your favorite apps.
Add daily renewal opportunities to CRM from report
Daily renewal reports live apart from your sales ledger, causing forecasts to lag and commissions to be delayed. Importing them into CRM updates forecasts and readies commissions before payroll.
- Apps: Stripe, HubSpotSwap with your favorite apps.
Add failed member payments to recovery workflow for billing
Failed member payments leave your billing queue disorganized and delay card updates or access restoration. Enroll them into recovery sequences to start outreach within minutes.
- Apps: Stripe, Flodesk, Delay by Zapier, Gmail, Mighty NetworksSwap with your favorite apps.
Add failed-pay customers to recovery list, revoke access
Your failed membership payments leave accounts unpaid and create extra billing and community support work. This flags the account, queues recovery emails, and revokes access ahead of the next billing run.
- Apps: WooCommerce, ActiveCampaignSwap with your favorite apps.
Add failed renewal subscribers to recovery list
Failed subscription renewals leave billing and retention without a prioritized list of at-risk customers, stalling recovery outreach. Adds those customers to a configured recovery list so campaign managers can start targeted outreach same day.
- Apps: Circle, Filter by Zapier, Formatter by Zapier, ActiveCampaign, Google SheetsSwap with your favorite apps.
Add lapsed annual members to recovery outreach list
Your annual members with expired payments go untracked, causing missed renewals and extra manual work. Add them to a recovery list and log records so support can start outreach same day.
- Apps: WooCommerce, AirtableSwap with your favorite apps.
Add member records from new subscriptions for billing ops
New subscriptions aren't added to your members database, leaving onboarding and billing missing renewal details. Add each subscription to members for same-day onboarding and billing readiness.
- View all
Explore all subscription renewal workflows automations
Retain more recurring revenue with automated renewal reminders, payment failure follow-ups, and CRM updates
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
See how teams are automating with Zapier (and loving it!)
Without Zapier, we would have needed well over 100 employees today just to do what we're doing. We would have been out of business by now.
David Laderberg, VP of Sales
Without having automation, we would have to at least be double our size. Doubling is a bit of a euphemism — I think we would have died or fallen back into oblivion.
Marcelo Lebre, Co-Founder
Zapier helps us close far above 50% more deals than we would without it. It is a key element of our overall strategy and, therefore, of our sales pitch.
Raphael Bochner, Founder and CIO
Zapier gives us unlimited flexibility and creativity. With Zapier, you're like an artist with a blank canvas. I don't know what we'd do without it.
Rishi Shah, CEO and Co-Founder
We don't just want to patch holes; we want to build scalable, future-proof systems. Zapier is helping us do that.
Allen Lai, Head of Customer Experience
We've been able to scale our operations while staying lean. Zapier lets us do more without needing more people.
Jacob Sirrs, Marketing Operations Specialist
Ready to automate your workflow securely?
Streamline processes, uncover new opportunities, and respond faster to change. Empower your team to get more done, without the manual work.