1.Monitors new labeled enquiry emails
Integrate Gmail and email threading tools to watch your configured label and pass sender and body content into the flow.
Send tailored hire quotes from incoming enquiry emails
Automatically watch new labeled enquiry emails across Gmail and Zapier tools. Send tailored hire quotes when product keywords match, price list choices are found, or qualifying enquiries routeβso you can personalize pricing, send booking next steps, and reduce manual follow-up without manual follow-up.
How this automation accelerates your hire quote replies
When new labeled enquiry emails arrive, slow quoting can lose bookings and strain follow-up. This automation watches enquiry messages, extracts routing fields, and sends tailored hire quotesβso your team can reply fast with less manual work.
Gmailor swap with your favorite app
2.Extracts contact details from email
Integrate Formatter by Zapier and text parsing tools to extract name, email, and requested product keywords for quoting.
Formatter by Zapieror swap with your favorite app
3.Routes qualifying enquiries by product
Integrate Filter by Zapier and routing rules to continue only for qualifying enquiries and route by product keyword.
Filter by Zapieror swap with your favorite app
4.Sends tailored hire quote email
Integrate Gmail and templated messaging tools to send a personalized hire quote with a clear CTA and booking next steps.
5.Creates draft or internal follow-up note
Integrate Gmail and note-taking workflows to create a draft or internal note so booking staff can follow up if needed.
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Explore all quote management automations
Speed up quote delivery with automated quote intake, approval routing, and CRM updates
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Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
See how teams are automating with Zapier (and loving it!)
Without Zapier, we would have needed well over 100 employees today just to do what we're doing. We would have been out of business by now.
David Laderberg, VP of Sales
Without having automation, we would have to at least be double our size. Doubling is a bit of a euphemism β I think we would have died or fallen back into oblivion.
Marcelo Lebre, Co-Founder
Zapier helps us close far above 50% more deals than we would without it. It is a key element of our overall strategy and, therefore, of our sales pitch.
Raphael Bochner, Founder and CIO
Zapier gives us unlimited flexibility and creativity. With Zapier, you're like an artist with a blank canvas. I don't know what we'd do without it.
Rishi Shah, CEO and Co-Founder
We don't just want to patch holes; we want to build scalable, future-proof systems. Zapier is helping us do that.
Allen Lai, Head of Customer Experience
We've been able to scale our operations while staying lean. Zapier lets us do more without needing more people.
Jacob Sirrs, Marketing Operations Specialist
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