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Update CRM deal to won when invoice is paid

Automatically monitor incoming paid invoice events across Webhooks by Zapier, Code by Zapier, Pipedrive, and Dropbox. Create and update when invoices are marked paidβ€”so you can mark deals won, set the paid stage, and archive invoice PDFs without manual chasing invoice updates.

How this automation updates your won deals

When paid invoice events arrive, delays can leave deals stuck in the wrong stage. This automation uses Webhooks by Zapier and Code by Zapier to parse invoice data, then updates Pipedrive and archives PDFs in Dropboxβ€”so your team can keep pipeline status current.

  1. 1.Catch incoming paid invoice event

    Integrate Webhooks by Zapier and webhook handling tools to accept the incoming invoice payload and extract invoice references to variables.

    Webhooks by Zapieror swap with your favorite app
  2. 2.Parse invoice payload for deal details

    Integrate Code by Zapier and payload processing tools to parse the payload and extract the deal reference plus discount and open amount identifiers.

    Code by Zapieror swap with your favorite app
  3. 3.Find deal and update to won

    Integrate Pipedrive and CRM deal tracking to search for a matching deal and update deal status to won with the paid stage.

    Pipedriveor swap with your favorite app
  4. 4.Upload invoice PDF to archive

    Integrate Dropbox and file storage workflows to upload the invoice PDF to your configured Dropbox folder for accounting archives.

    Dropboxor swap with your favorite app

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Calendly
Okta
Zendesk
Dropbox
Asana
Allstate
Airbnb
ActiveCampaign
Lyft
Webflow
Canva
Sysco
LA Clippers
Getaround
Grammarly
HelloFresh
Lululemon
Barry's
Hopper
Casper
Hudl
Miro
The New York Times
Ruggable
Calendly
Okta
Zendesk
Dropbox
Asana
Allstate
Airbnb
ActiveCampaign
Lyft
Webflow
Canva
Sysco
LA Clippers
Getaround
Grammarly
HelloFresh
Lululemon
Barry's
Hopper
Casper
Hudl
Miro
The New York Times
Ruggable

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  2. Step 2

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Smart Charge America

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Remote

Without having automation, we would have to at least be double our size. Doubling is a bit of a euphemism β€” I think we would have died or fallen back into oblivion.

Marcelo Lebre, Co-Founder

SweepBright

Zapier helps us close far above 50% more deals than we would without it. It is a key element of our overall strategy and, therefore, of our sales pitch.

Raphael Bochner, Founder and CIO

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