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Update closed won deal and start client folder

Automatically detect a signed proposal sub-zap and match it to deals across HubSpot and onboarding tools. Update a closed-won deal, create a client folder, seed intake in Sheets, and notify the sales channel without manual reporting or coordination.

How this automation accelerates closed-won onboarding

When signed proposals require manual deal updates, onboarding can stall and coordinators lose time. This automation finds the deal, updates it to closed-won, provisions a client folder, updates intake sheets, and notifies salesβ€”so onboarding begins immediately.

  1. 1.Starts sub-zap trigger

    Integrate Sub-Zap by Zapier and automation routing to capture signed proposal inputs and start the workflow.

    Sub-Zap by Zapieror swap with your favorite app
  2. 2.Finds deal by proposal name

    Integrate HubSpot and CRM search tools to locate the deal record and verify the matching pipeline.

    HubSpotor swap with your favorite app
  3. 3.Updates deal to closed-won

    Integrate HubSpot and CRM fields mapping to set deal stage to closed-won and set close date.

    HubSpotor swap with your favorite app
  4. 4.Creates folder from template

    Integrate Google Drive and file templates to create a client folder and copy the intake template inside.

    Google Driveor swap with your favorite app
  5. 5.Updates intake checklist row

    Integrate Google Sheets and spreadsheet updates to populate sheet row 2 with starter intake fields.

    Google Sheetsor swap with your favorite app
  6. 6.Sends sales channel message

    Integrate Slack and team notifications to post the contact details and the folder link for onboarding.

    Slackor swap with your favorite app

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Sysco
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Lululemon
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Ruggable
Calendly
Okta
Zendesk
Dropbox
Asana
Allstate
Airbnb
ActiveCampaign
Lyft
Webflow
Canva
Sysco
LA Clippers
Getaround
Grammarly
HelloFresh
Lululemon
Barry's
Hopper
Casper
Hudl
Miro
The New York Times
Ruggable

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Smart Charge America

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Remote

Without having automation, we would have to at least be double our size. Doubling is a bit of a euphemism β€” I think we would have died or fallen back into oblivion.

Marcelo Lebre, Co-Founder

SweepBright

Zapier helps us close far above 50% more deals than we would without it. It is a key element of our overall strategy and, therefore, of our sales pitch.

Raphael Bochner, Founder and CIO

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