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Send fillout link to deal owner on design stage

Automatically monitor deals entering the Design Process stage across Bigin by Zoho CRM. Create a prefilled intake link, notify the deal owner in Lark, and log the event so you can move faster without manual follow-up.

How this automation accelerates your deal intake

When deals enter a design stage without a ready intake link, follow-up stalls and updates get missed. This automation filters qualifying deals, generates intake links and notifies owners and logs handoffsβ€”so you can respond at the moment intent starts.

  1. 1.Monitor deal enters new stage

    Integrate Bigin by Zoho CRM and pipeline systems to detect deal-stage entry for your prefilled intake flow.

    Bigin by Zoho CRMor swap with your favorite app
  2. 2.Filters qualifying design-stage deals

    Integrate Filter by Zapier, pipeline stage checks, and field existence rules to continue only qualifying deals.

    Filter by Zapieror swap with your favorite app
  3. 3.Builds prefilled intake URL

    Integrate Code by Zapier and scripting tools to generate a prefilled intake link and normalize the owner email.

    Code by Zapieror swap with your favorite app
  4. 4.Finds owner mention identifier

    Integrate Lark and directory lookup tools to match the normalized owner email to a user mention identifier.

    Larkor swap with your favorite app
  5. 5.Posts message with intake link

    Integrate Lark and team messaging tools to send a group mention and include the generated intake link.

    Larkor swap with your favorite app
  6. 6.Logs handoff for reporting

    Integrate Webhooks by Zapier and reporting endpoints to post deal id, label, and the generated link for ops reporting.

    Webhooks by Zapieror swap with your favorite app

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Calendly
Okta
Zendesk
Dropbox
Asana
Allstate
Airbnb
ActiveCampaign
Lyft
Webflow
Canva
Sysco
LA Clippers
Getaround
Grammarly
HelloFresh
Lululemon
Barry's
Hopper
Casper
Hudl
Miro
The New York Times
Ruggable

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  1. Step 1

    Connect your tools

    Bring your apps together so information can move automatically between the tools your team already uses.

  2. Step 2

    Define the trigger

    Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.

  3. Step 3

    Automate and measure

    Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.

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SweepBright

Zapier helps us close far above 50% more deals than we would without it. It is a key element of our overall strategy and, therefore, of our sales pitch.

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