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Create prep tasks and update deal after booking

Automatically capture scheduled meeting bookings across Calendly, Zapier Tables, Google Sheets, Slack, and Pipedrive. Create and update when invitee created, scheduled meeting booked, or training demo scheduledβ€”so you can assign deal ownership, log tracking details, and create prep tasks without manual follow-up.

How this automation creates prep tasks and updates deals

When Invitee Created happens, manual intake can leave ownership unclear and deals stuck before prep work starts. This automation formats appointment details, routes owner info, and updates CRM and sheets while sending team alertsβ€”so your team can respond with complete deal context.

  1. 1.Monitors invitee created

    Integrate Calendly and scheduling tools to capture the new scheduled meeting and start deal prep workflow.

    Calendlyor swap with your favorite app
  2. 2.Formats appointment date and time

    Integrate Formatter by Zapier and date formatting tools to convert start time into an appointment date and reminder time.

    Formatter by Zapieror swap with your favorite app
  3. 3.Finds owner and routing info

    Integrate Zapier Tables and routing lookups to search by invitee email and return the configured owner record.

    Zapier Tablesor swap with your favorite app
  4. 4.Adds tracking row

    Integrate Google Sheets and spreadsheet tracking to add a tracking row with date, invitee details, event type, and owner tag.

    Google Sheetsor swap with your favorite app
  5. 5.Sends team channel message

    Integrate Slack and team notifications to post an invitee alert with owner channel, event type, and formatted date and time.

    Slackor swap with your favorite app
  6. 6.Updates deal stage and creates prep tasks

    Integrate Pipedrive and CRM task tools to match the person, set owner, update the deal stage, and create prep activities with due dates.

    Pipedriveor swap with your favorite app

Automate your work, your way

Build custom automations across your tools in minutes. Describe what you need, connect your apps, and create workflows without the manual effort.

Trusted by 3.4 million companies

Calendly
Okta
Zendesk
Dropbox
Asana
Allstate
Airbnb
ActiveCampaign
Lyft
Webflow
Canva
Sysco
LA Clippers
Getaround
Grammarly
HelloFresh
Lululemon
Barry's
Hopper
Casper
Hudl
Miro
The New York Times
Ruggable
Calendly
Okta
Zendesk
Dropbox
Asana
Allstate
Airbnb
ActiveCampaign
Lyft
Webflow
Canva
Sysco
LA Clippers
Getaround
Grammarly
HelloFresh
Lululemon
Barry's
Hopper
Casper
Hudl
Miro
The New York Times
Ruggable

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Set up in minutes

Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.

  1. Step 1

    Connect your tools

    Bring your apps together so information can move automatically between the tools your team already uses.

  2. Step 2

    Define the trigger

    Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.

  3. Step 3

    Automate and measure

    Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.

See how teams are automating with Zapier (and loving it!)

Smart Charge America

Without Zapier, we would have needed well over 100 employees today just to do what we're doing. We would have been out of business by now.

David Laderberg, VP of Sales

Remote

Without having automation, we would have to at least be double our size. Doubling is a bit of a euphemism β€” I think we would have died or fallen back into oblivion.

Marcelo Lebre, Co-Founder

SweepBright

Zapier helps us close far above 50% more deals than we would without it. It is a key element of our overall strategy and, therefore, of our sales pitch.

Raphael Bochner, Founder and CIO

Digioh

Zapier gives us unlimited flexibility and creativity. With Zapier, you're like an artist with a blank canvas. I don't know what we'd do without it.

Rishi Shah, CEO and Co-Founder

Otter.ai

We don't just want to patch holes; we want to build scalable, future-proof systems. Zapier is helping us do that.

Allen Lai, Head of Customer Experience

Superhuman

We've been able to scale our operations while staying lean. Zapier lets us do more without needing more people.

Jacob Sirrs, Marketing Operations Specialist

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