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Create new deal records from returning proposal tasks

Automatically monitor ClickUp task changes across your proposal list in HubSpot and Zapier Tables. Create and link deals when task status changes, stop-marked tasks appear, or multi-entity tasks are flaggedβ€”so you can create CRM deals, assign owners, and update tasks without manual deal setup.

How this automation creates deal records for proposals

When ClickUp proposal tasks change status, deal records can stay incomplete and owners can get mismatched. This automation finds or creates the contact, looks up the owner, creates the deal, links the contact, and updates the task linkβ€”so your team can move forward with clean data.

  1. 1.Detect proposal list task changes

    Integrate ClickUp, proposal task tracking, and CRM workflow logic to detect qualifying task status changes.

    ClickUpor swap with your favorite app
  2. 2.Find or create contact

    Integrate HubSpot, email matching, and field mapping to find or create a contact for the task.

    HubSpotor swap with your favorite app
  3. 3.Find owner record

    Integrate Zapier Tables and staff lookup to find the correct owner id for deal assignment.

    Zapier Tablesor swap with your favorite app
  4. 4.Create deal record

    Integrate HubSpot and pipeline configuration to create a deal with mapped fields and the right owner.

    HubSpotor swap with your favorite app
  5. 5.Create deal association

    Integrate HubSpot and CRM linking to associate the new deal to the contact record.

    HubSpotor swap with your favorite app
  6. 6.Update task with deal link

    Integrate ClickUp and task field updates to write the deal URL and align the assigned owner.

    ClickUpor swap with your favorite app

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Ruggable
Calendly
Okta
Zendesk
Dropbox
Asana
Allstate
Airbnb
ActiveCampaign
Lyft
Webflow
Canva
Sysco
LA Clippers
Getaround
Grammarly
HelloFresh
Lululemon
Barry's
Hopper
Casper
Hudl
Miro
The New York Times
Ruggable

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  1. Step 1

    Connect your tools

    Bring your apps together so information can move automatically between the tools your team already uses.

  2. Step 2

    Define the trigger

    Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.

  3. Step 3

    Automate and measure

    Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.

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Smart Charge America

Without Zapier, we would have needed well over 100 employees today just to do what we're doing. We would have been out of business by now.

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Remote

Without having automation, we would have to at least be double our size. Doubling is a bit of a euphemism β€” I think we would have died or fallen back into oblivion.

Marcelo Lebre, Co-Founder

SweepBright

Zapier helps us close far above 50% more deals than we would without it. It is a key element of our overall strategy and, therefore, of our sales pitch.

Raphael Bochner, Founder and CIO

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Zapier gives us unlimited flexibility and creativity. With Zapier, you're like an artist with a blank canvas. I don't know what we'd do without it.

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