1.Detects new inbox emails
Integrate Gmail, email parsing tools, and reporting systems to detect inbound client messages and start matter logging.
Log incoming client emails to matter activity table
Automatically monitor new client emails across Gmail and matter workflows in Clio and Zapier Tables. Create and update table records when inbox messages arrive, so you can count threads, match matters, and preserve context without manual logging.
How this automation preserves matter context
When new client emails arrive in an inbox, delayed logging can blur matter timelines and message counts. This automation maps message metadata, matches contacts and matters, formats date and time, and creates or updates Zapier Tables recordsβso your team can keep context current.
Gmailor swap with your favorite app
2.Maps message metadata
Integrate Gmail and analytics tools to map sender address, subject, body, received date, and thread ID for downstream lookups.
3.Finds contact by sender email
Integrate Clio, contact lookup tools, and CRM records to find a matched contact by sender email and map it to the workflow.
Clioor swap with your favorite app
4.Finds matching matter
Integrate Clio and case search tools to find the matter by client name and continue only for configured open or pending criteria.
5.Extracts and formats date time
Integrate Formatter by Zapier and date tools to transform the message received date into a consistent date and time format.
Formatter by Zapieror swap with your favorite app
6.Finds or creates table record
Integrate Zapier Tables and table search tools to find a record by client, date, and matter, then increment counts or create new rows.
Zapier Tablesor swap with your favorite app
Automate your work, your way
Build custom automations across your tools in minutes. Describe what you need, connect your apps, and create workflows without the manual effort.
Trusted by 3.4 million companies
Related automations
- Apps: Clio, Filter by Zapier, Formatter by Zapier, Microsoft ExcelSwap with your favorite apps.
Add completed hearing notes to attorney scorecard spreadsheet
Your completed hearing tasks stay only in the practice system, leaving scorecards incomplete and delaying reporting. The workflow logs case summaries and dates recorded automatically for timely review.
- Apps: Trello, Zapier Tables, Formatter by Zapier, Google SheetsSwap with your favorite apps.
Add completed matter rows to the assigned lawyer sheet
Your completed Trello matter cards aren't captured in lawyer spreadsheets, causing missing invoice context. It adds a matter row to the assigned lawyer sheet so billing and reporting are ready same day.
- Apps: Jotform Enterprise, Email by Zapier, Zoho CRMSwap with your favorite apps.
Add driver intake submissions to matter records automatically
Your driver intake submissions for potential gig-class plaintiffs sit unprocessed, delaying outreach and case setup. You capture records and start intake workflows same day.
- Apps: Microsoft Office 365, Code by Zapier, ChatGPT (OpenAI), Trello, Google SheetsSwap with your favorite apps.
Add email summaries and log entries to matter cards
Your matter emails arrive with no summary, leaving you unable to triage requests or spot billable work. Get concise summaries attached to matter cards and logged for quick review before end-of-day.
- Apps: ClickSend SMS, Formatter by Zapier, Actionstep, URL Shortener by Zapier, Microsoft Office 365Swap with your favorite apps.
Add incoming SMS to matter and notify team
Incoming SMS to matters arrive unlogged, leaving claims staff without sender context or a linked file. The workflow logs each SMS to the matter and alerts the claims team so they can act same day.
- Apps: Gmail, Formatter by Zapier, Google SheetsSwap with your favorite apps.
Add labeled case emails to a matter tracking sheet
Your labeled case emails go uncounted, leaving investigators without a quick date view and delaying follow-up. Log subjects and dates to a shared sheet so counts and review are available same day.
- Apps: Webhooks by Zapier, Filter by Zapier, Formatter by Zapier, Google SheetsSwap with your favorite apps.
Add legal case closing rows to tracking sheet
Your case-closing form entries often go unrecorded, leaving program coordinators without complete client histories. Capture each submission into a central sheet, giving staff accurate reports same day.
- Apps: Clio, Filter by Zapier, Google SheetsSwap with your favorite apps.
Add litigation matters to tracking sheet for attorneys
You lack a reliable log of new litigation matters, leaving attorneys and operations without a centralized intake list for triage and scheduling. It provides an up-to-date intake list for same-day review.
- Apps: Clio, Formatter by Zapier, Microsoft ExcelSwap with your favorite apps.
Add new matter entries to your closing tracker
You get new matters but no shared closing tracker row, so closers and billing staff miss context and deadlines. Teams get up-to-date closing records for same-day billing readiness.
- Apps: PracticePanther Legal Software, Formatter by Zapier, Google SheetsSwap with your favorite apps.
Add new matters to the intake tracker spreadsheet
Your firmβs new matter details often remain unrecorded, delaying intake triage and impeding billing readiness. Coordinators get searchable intake rows so they can act same day.
- Apps: Actionstep, Airtable, SlackSwap with your favorite apps.
Add new matter to central database and notify team
Your new matter entries in the practice system often miss owner context, causing intake delays. Keep matter records synced and notify intake staff so work starts within minutes.
- Apps: Clio, Formatter by ZapierSwap with your favorite apps.
Add original close-date note to the matter record
When matters close without preserving the original close date, your docket records lack historical context and billing is delayed. You receive a stamped matter note with the original close date same day.
- View all
Explore all matter management automations
Streamline legal matter tracking with automated matter intake, deadline updates, and record routing
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
See how teams are automating with Zapier (and loving it!)
Without Zapier, we would have needed well over 100 employees today just to do what we're doing. We would have been out of business by now.
David Laderberg, VP of Sales
Without having automation, we would have to at least be double our size. Doubling is a bit of a euphemism β I think we would have died or fallen back into oblivion.
Marcelo Lebre, Co-Founder
Zapier helps us close far above 50% more deals than we would without it. It is a key element of our overall strategy and, therefore, of our sales pitch.
Raphael Bochner, Founder and CIO
Zapier gives us unlimited flexibility and creativity. With Zapier, you're like an artist with a blank canvas. I don't know what we'd do without it.
Rishi Shah, CEO and Co-Founder
We don't just want to patch holes; we want to build scalable, future-proof systems. Zapier is helping us do that.
Allen Lai, Head of Customer Experience
We've been able to scale our operations while staying lean. Zapier lets us do more without needing more people.
Jacob Sirrs, Marketing Operations Specialist
Ready to automate your workflow securely?
Streamline processes, uncover new opportunities, and respond faster to change. Empower your team to get more done, without the manual work.