1.Triggers on labeled new emails
Integrate Gmail and email routing tools to detect new labeled signing emails and map subject and timestamp to record fields.
Create contract record from signature emails for projects
Automatically monitor new email arrivals in Gmail with your configured label or search across Notion and Slack. Capture signing links and create in-progress contract records, then notify the project owner so you can open records fast without manual chasing.
How this automation protects project contract visibility
When signing emails land and wait in an inbox, records and status can lag and projects stall. This automation extracts signing links, creates Notion contract records, and alerts owners right awayβso your team can act immediately.
Gmailor swap with your favorite app
2.Extracts signing link from email
Integrate Formatter by Zapier and extraction tools to pull the first signing URL from the email body pattern and output it for mapping.
Formatter by Zapieror swap with your favorite app
3.Creates contract record in Notion
Integrate Notion and database tools to create a database item, set status to in progress, and store the signing URL and received date.
Notionor swap with your favorite app
4.Direct messages the project owner
Integrate Slack and notification workflows to send a direct message with the Title, signing URL, and received date for fast record access.
Slackor swap with your favorite app
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Step 1
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