1.Trigger on updated employee record
Integrate Airtable and data sources to detect updated record changes to start contract document creation.
Create contract PDFs from updated staff records fast
Automatically monitor employee table updates across Airtable for contract flags and key fields. Create contract PDFs and deliver them when salary lookups succeed or documents export completesβso you can notify hiring and payroll without manual paperwork.
How this automation accelerates your contract PDF delivery
When an updated record in your employee table signals a consultancy contract is required, delays can slow hiring and payroll reviews. This automation finds salary data, formats placeholders, creates a PDF from a template, and sends it by emailβso your team can deliver documents without chasing files.
Airtableor swap with your favorite app
2.Find matching salary record
Integrate Airtable and HR data tables to locate the matching salary record fields for document placeholders.
3.Format dates and normalize fields
Integrate Formatter by Zapier and data formatting tools to format contract start and end dates and normalize values.
Formatter by Zapieror swap with your favorite app
4.Create from template and export PDF
Integrate Google Docs and document template tools to map placeholders and export the completed contract as a PDF.
Google Docsor swap with your favorite app
5.Send email with attached PDF
Integrate Gmail and email delivery tools to attach the exported PDF and send it to configured recipients.
Gmailor swap with your favorite app
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Organize contract records faster with automated document filing, version tracking, and repository updates
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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