1.Catches incoming hire event payloads
Integrate Webhooks by Zapier and webhook routing tools to trigger processing when hire event payloads arrive.
Create hire records with manager email and department
Automatically catch hire events and dedupe onboarding data across Webhooks by Zapier and Zapier Tables. Create and update onboarding records when hire event received, application ID found, or manager contact matched—so you can provision faster, keep data clean, and avoid duplicate records without manual reporting.
How this automation creates onboarding records
When hire payloads arrive via webhooks, unclean or duplicate entries can slow provisioning. This automation filters hire events and dedupes inputs and enriches manager details and then creates onboarding records—so your team can onboard at scale.
Webhooks by Zapieror swap with your favorite app
2.Continues only for qualifying hires
Integrate Filter by Zapier and validation rules to continue processing only for qualifying hire events.
Filter by Zapieror swap with your favorite app
3.Finds or sets dedupe key
Integrate Storage by Zapier and data stores to find a dedupe key and prevent duplicate onboarding record creates.
Storage by Zapieror swap with your favorite app
4.Cleans department and manager name
Integrate Code by Zapier and data cleansing tools to normalize department strings and manager name for lookups.
Code by Zapieror swap with your favorite app
5.Gets users and matches manager email
Integrate Greenhouse and user directories to match the normalized manager name and map manager email.
Greenhouseor swap with your favorite app
6.Creates onboarding record
Integrate Zapier Tables and record management tools to create onboarding records with manager contact and department fields.
Zapier Tablesor swap with your favorite app
Automate your work, your way
Build custom automations across your tools in minutes. Describe what you need, connect your apps, and create workflows without the manual effort.
Trusted by 3.4 million companies
Related automations
- Apps: Webhooks by Zapier, Formatter by ZapierSwap with your favorite apps.
Add applicant submissions to user roster for onboarding
Webhook applicant feeds lack structured records, forcing coordinators into manual entry. Create user records and start welcome flows so hires are provisioned same day.
- Apps: ClickUp, Microsoft ExcelSwap with your favorite apps.
Add approved hire to master staff roster today
Approved candidates stuck on your project board delay onboarding and payroll setup, causing manual rework. Update the master roster automatically so HR can start onboarding the same day.
- Apps: Ashby, Filter by Zapier, Formatter by Zapier, Google SheetsSwap with your favorite apps.
Add candidate stage changes to onboarding tracker sheet
Your candidate stage updates in the ATS leave support teams unprepared for account setup and access handoffs. The sheet keeps provisioning and handoffs coordinated so new hires are ready same day.
- Apps: PandaDoc, Formatter by Zapier, Circle, SlackSwap with your favorite apps.
Add community member and onboarding access after signature
Signed contracts often lack follow‑through, leaving new hires without community access and onboarding context. Get invites and access granted automatically so HR completes onboarding the same day.
- Apps: Schedule by Zapier, Webhooks by Zapier, Looping by Zapier, Code by Zapier, Google SheetsSwap with your favorite apps.
Add daily new hire report rows each morning
New hire entries lack a central report, so recruiting and payroll miss start dates. Teams see start dates same day when hires are added to recruiting reports and hiring plans.
- Apps: BambooHRSwap with your favorite apps.
Add employee ID numbers to new hire records
Your new hire records often lack employee ID numbers, creating payroll mismatches and onboarding delays for HR and recruiters. It fills ID field so payroll and benefits can proceed same day.
- Apps: Webhooks by Zapier, Formatter by Zapier, Google SheetsSwap with your favorite apps.
Add employee onboarding start dates to tracker sheet
Your new-hire start dates often miss the onboarding tracker, causing preboarding gaps. The workflow adds and updates start dates so HR confirms readiness ahead of orientation.
- Apps: Zapier Tables, Filter by Zapier, BrevoSwap with your favorite apps.
Add hired candidate records to onboarding contact list
You have hired candidate records that never reach the onboarding mailing list, forcing HR into manual follow-up. It adds hired contacts for HR coordinators so outreach goes out same day.
- Apps: LeadConnector, Formatter by Zapier, Google SheetsSwap with your favorite apps.
Add hired date row when candidate is hired
Your hired-stage candidates lack a reliable recorded hire date, delaying HR and payroll coordination. This logs hire dates to a central sheet so coordinators complete onboarding the same day.
- Apps: Ashby, HubSpotSwap with your favorite apps.
Add hired staffers to onboarding list and journey
Your hired offshore staff records often sit unmanaged, delaying account provisioning and training. They join your onboarding list and welcome workflow so coordinators provision access same day.
- Apps: Slack, Formatter by Zapier, Google Sheets, Looping by ZapierSwap with your favorite apps.
Add new-hire managers to onboarding channel and records
Your new-hire messages can lack manager contact details, causing delayed owner outreach and missed onboarding checkpoints. That ensures coordinators can act same day.
- Apps: Hibob, Formatter by Zapier, Google SheetsSwap with your favorite apps.
Add new hire rows to central HR roster
Your HR system creates employees that don't sync to a central list, so onboarding tasks and license setup are scattered. It logs each hire to a shared roster so staff complete onboarding same day.
- View all
Explore all employee onboarding automations
Accelerate employee onboarding with automated task routing, new hire notifications, and record updates
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
See how teams are automating with Zapier (and loving it!)
Without Zapier, we would have needed well over 100 employees today just to do what we're doing. We would have been out of business by now.
David Laderberg, VP of Sales
Without having automation, we would have to at least be double our size. Doubling is a bit of a euphemism — I think we would have died or fallen back into oblivion.
Marcelo Lebre, Co-Founder
Zapier helps us close far above 50% more deals than we would without it. It is a key element of our overall strategy and, therefore, of our sales pitch.
Raphael Bochner, Founder and CIO
Zapier gives us unlimited flexibility and creativity. With Zapier, you're like an artist with a blank canvas. I don't know what we'd do without it.
Rishi Shah, CEO and Co-Founder
We don't just want to patch holes; we want to build scalable, future-proof systems. Zapier is helping us do that.
Allen Lai, Head of Customer Experience
We've been able to scale our operations while staying lean. Zapier lets us do more without needing more people.
Jacob Sirrs, Marketing Operations Specialist
Ready to automate your workflow securely?
Streamline processes, uncover new opportunities, and respond faster to change. Empower your team to get more done, without the manual work.