1.Monitors new hire form submissions
Integrate Jotform to detect new hire form submissions and start the onboarding workflow for new employees.
Create employee record and send welcome email with docs
Automatically monitor new hire form submissions across Jotform, Google Drive, Gmail, and Zapier Tables. Create and update when onboarding details are submitted—so you can send welcome emails, create employee records, and prefill onboarding forms without manual onboarding setup.
How this automation accelerates employee onboarding
When new hire form submissions happen, onboarding setup delays can leave documents and records incomplete. This automation finds starter pack links, sends welcome emails, creates employee records, and assigns prefilled onboarding forms—so your team can onboard faster.
Jotformor swap with your favorite app
2.Finds starter pack folder
Integrate Google Drive and document storage to locate the configured starter pack folder and return an embeddable link.
Google Driveor swap with your favorite app
3.Sends welcome email
Integrate Gmail and email templating to send a welcome email with mapped fields, CC owners, and the Drive link.
Gmailor swap with your favorite app
4.Creates employee record
Integrate Zapier Tables and data records to create a new employee row with name, email, start date, and payroll term.
Zapier Tablesor swap with your favorite app
5.Assigns prefilled onboarding form
Integrate Jotform and onboarding forms to assign a readonly prefilled onboarding form based on submission details.
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Explore all employee onboarding automations
Accelerate employee onboarding with automated task routing, new hire notifications, and record updates
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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