1.Monitors qualifying vendor emails
Integrate Microsoft Office 365 and email filtering to detect vendor subject and body content for routing to parsing.
Update PO records from supplier shipment and PO emails
Automatically parse vendor shipment and PO emails across Microsoft Office 365, Code by Zapier, Zapier Tables, and Google Sheets. Create and update PO intake records and add reminder logs when shipment lines arrive, PO entered messages land, or intake records are missingβso you can reconcile without manual reconciliation.
How this automation protects PO intake accuracy
When qualifying vendor emails arrive, mismatched PO lines can stall receiving and create back-and-forth. This automation parses shipment details, updates or creates PO intake records, and logs remindersβso your team can close the gap faster.
Microsoft Office 365or swap with your favorite app
2.Parses email into PO line items
Integrate Code by Zapier and email parsing tools to map email body into PO, SKU, qty, dates, tracking, and status.
Code by Zapieror swap with your favorite app
3.Loops through parsed line items
Integrate Looping by Zapier and data mapping to iterate each parsed PO and SKU key into lookup payloads.
Looping by Zapieror swap with your favorite app
4.Creates or updates PO intake records
Integrate Zapier Tables and database lookups to find by PO and SKU key, then update status, dates, tracking, and qty.
Zapier Tablesor swap with your favorite app
5.Logs reminders in Google Sheets
Integrate Google Sheets and reporting tools to append or add rows with created record IDs and reminder log details.
Google Sheetsor swap with your favorite app
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Accelerate purchase order processing with automated request capture, approval routing, and record updates
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Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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