1.Monitors new paid order
Integrate Shopify and order data tools to map order number, order date, and line item arrays into the workflow.
Shopifyor swap with your favorite appCreate supplier POs automatically from new storefront orders
Automatically monitor new paid orders across Shopify and map SKUs to supplier records in Zapier Tables. Create supplier purchase orders in Xero and send unmapped-item alerts via Microsoft Outlookβso you can group lines, review drafts, and triage exceptions without manual reporting.
How this automation creates supplier POs for faster procurement reviews
When new paid orders arrive without supplier mapping and PO drafts, manual procurement work slows review cycles and increases errors. This automation pulls order line items, groups them by supplier, creates Draft purchase orders in Xero, and alerts when unmapped items need reviewβso your team can respond quickly.
2.Finds supplier records
Integrate Zapier Tables and product data tools to look up product supplier by SKU and return supplier and cost attributes.
Zapier Tablesor swap with your favorite app
3.Groups items by supplier
Integrate Code by Zapier and mapping tools to align supplier attributes, group line items per supplier, and summarize unmapped items.
Code by Zapieror swap with your favorite app
4.Loops through supplier groups
Integrate Looping by Zapier and workflow controls to pass each supplier group into the loop payload for downstream PO creation.
Looping by Zapieror swap with your favorite app
5.Creates draft purchase orders
Integrate Xero and procurement workflows to create Draft purchase orders with mapped PO date, reference, and grouped line items.
Xeroor swap with your favorite app
6.Sends unmapped item alerts
Integrate Microsoft Outlook and email routing to notify procurement with order reference and an unmapped items summary when needed.
Microsoft Outlookor swap with your favorite app
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Explore all purchase order management automations
Accelerate purchase order processing with automated request capture, approval routing, and record updates
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