1.Detects new file in folder
Integrate Google Drive and file storage tools to capture the new invoice PDF file for PO matching and triage.
When a new invoice PDF lands in a Drive folder, manual matching can stall payment cycles and delay accounting review. This automation extracts identifiers, finds purchase orders, and creates triage tasks and accounting emailsβso your team can act immediately.
Integrate Google Drive and file storage tools to capture the new invoice PDF file for PO matching and triage.
Integrate Formatter by Zapier and document parsing tools to split the file name and extract PO and invoice references.
Integrate Zapier Tables and database lookup tools to search your Purchase Orders database by the extracted PO number.
Integrate Asana and task management tools to create a subtask under the matched PO and attach the invoice file.
Integrate Asana and task management tools to create a new purchase order triage task for manual matching.
Integrate Gmail and notification tools to email accounting with the invoice attached and extracted identifiers as context.
Build custom automations across your tools in minutes. Describe what you need, connect your apps, and create workflows without the manual effort.
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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