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Create and email vendor purchase orders from closed deals

Automatically monitor deals marked closed across HubSpot and catalog data tools. Send vendor HTML purchase orders when deals close or SKU matches or pickup flags setβ€”so you can email suppliers, update tickets, and avoid manual PO creation and follow-up.

How this automation accelerates your vendor purchase orders

When a deal is marked closed, delays can stall purchasing and affect production timelines. This automation enriches vendor catalog data and groups items into HTML purchase orders while emailing suppliers and updating CRM ticketsβ€”so your team can issue POs faster.

  1. 1.Converts SKU list for catalog lookup

    Integrate Formatter by Zapier, SKU mapping, and data formatting tools to prepare a delimited SKU list to look up products.

    Formatter by Zapieror swap with your favorite app
  2. 2.Searches product catalog by SKU list

    Integrate HubSpot and product catalog tools to search by SKU list and return matching product properties to enrich line items.

    HubSpotor swap with your favorite app
  3. 3.Groups items and builds vendor HTML POs

    Integrate Code by Zapier, enrichment logic, and templating to group line items by vendor and build HTML tables to form purchase orders.

    Code by Zapieror swap with your favorite app
  4. 4.Loops through vendor PO outputs

    Integrate Looping by Zapier and batch processing tools to iterate vendor outputs to send one PO per supplier.

    Looping by Zapieror swap with your favorite app
  5. 5.Emails vendor HTML purchase orders

    Integrate Gmail and email delivery tools to send an HTML message per vendor to deliver the purchase order.

    Gmailor swap with your favorite app
  6. 6.Creates or updates vendor deal ticket

    Integrate HubSpot and CRM ticketing tools to find or create/update a ticket for vendor and deal to maintain procurement records.

    HubSpotor swap with your favorite app

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Calendly
Okta
Zendesk
Dropbox
Asana
Allstate
Airbnb
ActiveCampaign
Lyft
Webflow
Canva
Sysco
LA Clippers
Getaround
Grammarly
HelloFresh
Lululemon
Barry's
Hopper
Casper
Hudl
Miro
The New York Times
Ruggable

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  2. Step 2

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Smart Charge America

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Remote

Without having automation, we would have to at least be double our size. Doubling is a bit of a euphemism β€” I think we would have died or fallen back into oblivion.

Marcelo Lebre, Co-Founder

SweepBright

Zapier helps us close far above 50% more deals than we would without it. It is a key element of our overall strategy and, therefore, of our sales pitch.

Raphael Bochner, Founder and CIO

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