1.Catch incoming expense submission
Integrate Webhooks by Zapier and analytics tools to receive the submission payload and extract submission fields to evaluate eligibility.
When an expense submission arrives without a clear eligibility call, delays can stall reimbursements and overload manual review. This automation captures decision inputs, updates your tracker record, and notifies stakeholdersβso your team can act immediately.
Integrate Webhooks by Zapier and analytics tools to receive the submission payload and extract submission fields to evaluate eligibility.
Integrate Zapier Chatbots and language processing tools to map description and merchant into questions and capture a bot response for evaluation.
Integrate Agents and workflow logic tools to pass submission fields and chatbot output, then request structured Decision, Confidence, and Reason.
Integrate Zapier Tables and database tools to match tracker rows by submission ID and update eligibility status, confidence, and review notes.
Integrate Slack and messaging tools to DM the requester and post a private HR note when declined or confidence is low.
Build custom automations across your tools in minutes. Describe what you need, connect your apps, and create workflows without the manual effort.
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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