1.Detect labeled receipt emails
Integrate Gmail to capture message body details and dates from a configured receipt label to trigger expense extraction.
When new labeled email receipts arrive in your configured receipt label, delays can cause missed or incorrect expense records. This automation parses PO or order reference, creates Drive attachments, and adds structured rows to your spreadsheetβso your team can reconcile faster.
Integrate Gmail to capture message body details and dates from a configured receipt label to trigger expense extraction.
Integrate Formatter by Zapier and date parsing tools to extract PO or order reference and numeric amount, then format the expense date.
Integrate Google Drive and file storage tools to create a plain text file from the original email body and return a link.
Integrate Filter by Zapier and rules logic to continue only when parsed amount exists and is greater than zero.
Integrate Google Sheets and spreadsheet mapping tools to add a new row with reference, vendor, amount, date, and the Drive attachment link.
Integrate Gmail and label routing to add a Processed label on success or an Invalid label on parse failure.
Build custom automations across your tools in minutes. Describe what you need, connect your apps, and create workflows without the manual effort.
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
Without Zapier, we would have needed well over 100 employees today just to do what we're doing. We would have been out of business by now.
David Laderberg, VP of Sales
Without having automation, we would have to at least be double our size. Doubling is a bit of a euphemism β I think we would have died or fallen back into oblivion.
Marcelo Lebre, Co-Founder
Zapier helps us close far above 50% more deals than we would without it. It is a key element of our overall strategy and, therefore, of our sales pitch.
Raphael Bochner, Founder and CIO
Zapier gives us unlimited flexibility and creativity. With Zapier, you're like an artist with a blank canvas. I don't know what we'd do without it.
Rishi Shah, CEO and Co-Founder
We don't just want to patch holes; we want to build scalable, future-proof systems. Zapier is helping us do that.
Allen Lai, Head of Customer Experience
We've been able to scale our operations while staying lean. Zapier lets us do more without needing more people.
Jacob Sirrs, Marketing Operations Specialist
Streamline processes, uncover new opportunities, and respond faster to change. Empower your team to get more done, without the manual work.