1.Monitor order shipped events
Integrate ShipStation and eCommerce shipping events to trigger invoice total recalculation for shipped orders.
Update invoice totals when shipment posts to system
Automatically recalculate invoice totals when ShipStation order shipped across ShipStation and QuickBooks Online. Update the accounting invoice and orders table when shipments include a charge — so you can prevent billing errors, keep totals consistent, and recover faster without manual reconciliation.
How this automation keeps your invoice totals correct
When shipped orders post with updated charges, invoice totals can drift and billing can slow down. This automation pulls order details, recalculates totals, updates QuickBooks Online invoices, and records new totals in your orders table—so you can close faster with fewer errors.
ShipStationor swap with your favorite app
2.Retrieves order details
Integrate Webhooks by Zapier and order data APIs to fetch full order details and map fields for calculations.
Webhooks by Zapieror swap with your favorite app
3.Finds the order record
Integrate Zapier Tables and data lookups to find the order by external order ID and return existing totals.
Zapier Tablesor swap with your favorite app
4.Computes new totals
Integrate Formatter by Zapier and math calculations to add shipment cost and compute adjusted line-item amounts.
Formatter by Zapieror swap with your favorite app
5.Updates invoice totals
Integrate QuickBooks Online and accounting fields to update shipping and line amount fields without sending automatically.
QuickBooks Onlineor swap with your favorite app
6.Updates order record totals
Integrate Zapier Tables and records to write updated shipping and delivery window values back to your orders table.
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