1.Detect new invoice paid
Integrate QuickBooks Online and accounting tools to capture invoice reference and payment timestamp for paid invoices.
Mark paid invoices in your central invoice records
Automatically monitor new invoice paid events across QuickBooks Online and centralize invoice records in Airtable. Update invoice status to Paid and write the payment timestamp when linked transaction appears, invoice reference matches, or drafts get finalized — so you can find, update, and reconcile without manual reconciliation.
How this automation updates your paid invoice records
When new invoices are marked paid, delays can stall collections and reporting accuracy. This automation captures payment timestamps in QuickBooks Online and finds and updates the matching invoice record in Airtable—so your team can act on paid status immediately.
QuickBooks Onlineor swap with your favorite app
2.Filter qualifying paid invoices
Integrate Filter by Zapier to continue only for qualifying paid invoices and avoid processing credits or drafts.
Filter by Zapieror swap with your favorite app
3.Find matching invoice record
Integrate Airtable and invoice database tools to look up the invoice record by invoice number and stop on no match.
Airtableor swap with your favorite app
4.Update invoice to paid
Integrate Airtable to map fields, set status to Paid, and write the payment timestamp to the paid date field.
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