1.Detect paid storefront order
Integrate WooCommerce to watch for each paid order so you can start invoice creation.
Create invoices from each paid storefront order automatically
Automatically monitor paid storefront orders across WooCommerce and Xero. Create and update when orders marked paid or payment captures succeed or new paid order received—so you can look up account codes, build invoice line items, and create sales invoices without manual invoicing paperwork.
How this automation creates invoices from every paid order
When paid storefront orders land and invoices stay unbuilt, cash collection slows and accounts receivable gets messy. This automation builds account mappings, formats invoice details, and creates sales invoices in Xero—so your team can invoice accurately and fast.
WooCommerceor swap with your favorite app
2.Maps order SKUs to lookup keys
Integrate Looping by Zapier and SKU mapping tools to iterate line items and extract SKU values for lookup.
Looping by Zapieror swap with your favorite app
3.Looks up account code by SKU
Integrate Google Sheets and lookup spreadsheets to retrieve the account code for each mapped SKU so you can bill correctly.
Google Sheetsor swap with your favorite app
4.Collects account codes per order
Integrate Storage by Zapier and data storage tools to group account codes by order number so line items reference the right accounts.
Storage by Zapieror swap with your favorite app
5.Builds contact name and invoice number
Integrate Formatter by Zapier and invoice formatting tools to normalize invoice numbers and generate contact display names.
Formatter by Zapieror swap with your favorite app
6.Creates sales invoice with line items
Integrate Xero and accounting systems to find or create the contact and create the sales invoice with fee and shipping lines.
Xeroor swap with your favorite app
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Accelerate cash collection with automated payment alerts, invoice updates, and overdue follow-up
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