1.Monitors new labeled email
Integrate Gmail and email parsing to detect labeled invoice emails and capture the message content to normalize invoice details.
Update contractor invoice rows from labeled emails fast
Automatically detect new labeled invoice emails across Gmail and Google Sheets. Automatically create and update invoice rows when invoice emails arrive, invoice type qualifies, or vendor rows are missingβso you can parse amounts, update statuses, and maintain a live tracker without manual tracking.
How this automation updates your invoice tracker
When labeled invoice emails arrive but rows stay out of date, payroll coordinators risk chasing mismatched payment details. This automation parses invoice content, routes qualifying types, and updates or creates the matching Google Sheets rowβso your team can keep status currentβwithout manual reconciliation.
Gmailor swap with your favorite app
2.Formats the received date
Integrate Formatter by Zapier and date formatting tools to convert the email received date into a normalized value for week calculation.
Formatter by Zapieror swap with your favorite app
3.Parses invoice fields with a script
Integrate Code by Zapier and parsing tools to extract vendor or poste identifiers, invoice references, and amounts with tax removal.
Code by Zapieror swap with your favorite app
4.Normalizes decimal numbers
Integrate Formatter by Zapier and data normalization tools to replace comma decimals with dot values for numeric consistency.
5.Routes by invoice type
Integrate Filter by Zapier and routing rules to continue only for qualifying invoice types and set the correct update flow.
Filter by Zapieror swap with your favorite app
6.Looks up and updates the payment row
Integrate Google Sheets and spreadsheet lookup tools to match rows by vendor or poste ID and year and update invoice status.
Google Sheetsor swap with your favorite app
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Explore all invoice processing & management automations
Accelerate invoice processing with automated invoice capture, approval routing, and payment updates
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Step 1
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