1.Triggers every hour
Integrate Schedule by Zapier and task scheduling to detect the hourly trigger window and start the draft AP bill query.
Send uploaded AP bill notifications to payables team
Automatically check for draft AP bills on an hourly schedule across Schedule by Zapier, Code by Zapier, and Google Sheets. Create and update when hourly schedule fires, draft AP bills appear, or draft bill status changesβso you can notify AP, generate audit rows, and keep approvals moving without manual review.
How this automation notifies AP of bill uploads
When an hourly window closes without alerting AP, draft bills can linger and approvals slow down. This automation runs a timed query, builds an email-ready bill table, sends notifications, and appends audit rowsβso your team can act immediately.
Schedule by Zapieror swap with your favorite app
2.Builds auth and time window
Integrate Code by Zapier and secure connection settings to construct the accounting API payload and calculate start and end timestamps.
Code by Zapieror swap with your favorite app
3.Queries accounting API for drafts
Integrate Code by Zapier and analytics processing to post the request, parse results, and return a JSON array of draft bills.
4.Generates HTML table body
Integrate Code by Zapier and reporting templates to produce an accessible HTML table from the found draft bills data.
5.Sends email notification
Integrate Sub-Zap by Zapier and email delivery to send the AP notification email with the HTML summary and recipient mapping.
Sub-Zap by Zapieror swap with your favorite app
6.Appends audit rows
Integrate Google Sheets and spreadsheet logging to add one row per bill for audit, including document references and timestamps.
Google Sheetsor swap with your favorite app
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