1.Monitor status changes for invoices
Integrate monday.com to watch for invoice board status changes and pass the reference into the flow.
Send approved royalty invoice to payment partner, then remove
Automatically monitor invoice status flips across monday.com and invoice lookups via Google Sheets and Zapier Tables. Send approved royalty invoice emails and clear held records when status becomes approved, files are located, or the hold period endsβso you can reduce reporting and follow-up without manual paperwork.
How this automation protects invoice delivery accuracy
When invoice status changes without an automated handoff, partners wait and AP teams scramble to resend invoices and attachments. This automation filters approved records, enriches them with period and amount, sends the invoice file by email, and deletes the held recordβso your team stays on schedule.
monday.comor swap with your favorite app
2.Check for approved status match
Integrate Filter by Zapier to continue only when status equals the configured approved state.
Filter by Zapieror swap with your favorite app
3.Lookup invoice reference row
Integrate Google Sheets to translate invoice reference keys and surface period and amount values for email copy.
Google Sheetsor swap with your favorite app
4.Find invoice file link record
Integrate Zapier Tables to match the invoice and retrieve the file link for the attachment.
Zapier Tablesor swap with your favorite app
5.Send royalty invoice email with attachment
Integrate Gmail to map email content and attach the invoice file link to send to the payment partner.
Gmailor swap with your favorite app
6.Hold flow for retention window
Integrate Delay by Zapier to wait for 30 days before clearing the invoice record.
Delay by Zapieror swap with your favorite app
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Accelerate invoice processing with automated invoice capture, approval routing, and payment updates
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